Inventory Systems Administrator

Job Description

Job Description

Description : Job Purpose

The Inventory Systems Administrator is responsible for maintaining and improving the organization’s enterprise inventory systems and ensuring inventory data integrity across all platforms including ERP and warehouse inventory systems. This role supports system implementation, integration, and optimization and acts as a liaison between internal users and technical teams. The Administrator works across departments to enhance inventory workflows, provide user training, optimize systems, and create reporting to drive informed decision-making. They oversee compliance of inventory processes and data accuracy across all Three Square locations and ensure inventory control processes align with company standards, identify discrepancies, and implement corrective actions

The Inventory Systems Administrator may also engage with Feeding America, other food banks, and the community to ensure that Three Square is continuously progressing in the fight against hunger.

Essential Job Functions

• Oversee the maintenance and design of inventory and other related business systems (e.g., CERES, AGI, Bellwether).
• Monitor system performance and proactively troubleshoot issues.
• Develop and deliver technical procedures and user training.
• Develop and implement inventory assurance strategies and audit protocols.
• Monitor inventory transactions and investigate discrepancies or variances.
• Perform inventory adjustments as required.
• Create and deliver detailed inventory reporting and audit findings.
• Recommend process improvements to enhance accuracy and reduce shrinkage.
• Support upgrades, migrations, and new implementations.
• Support system integrations to ensure seamless data flow across all platforms.
• Identify opportunities to streamline workflows and increase efficiency through automation.
• Collaborate with warehouse, finance, and IT teams to ensure inventory accuracy.
• Analyze inventory data to identify trends, risks, and opportunities for improvement.
• Ensure compliance with internal controls and external regulations.
• Train staff in inventory system procedures and loss prevention techniques.

Requirements :

Required Skills & Qualifications

Working Environment

Other : Able to pass a criminal background check and drug and alcohol screening. Must maintain safe driving record, current vehicle insurance and the ability to occasionally use personal vehicle for business.

This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. Three Square Food Bank has the right to revise this job description anytime. The job description is not an employment contract.