Water Inventory Coordinator

Water Inventory Coordinator

The Water Inventory Coordinator works in the Water Distribution office at the A Street Complex. The Coordinator is responsible for performing all of the administrative duties for the Transmission / Distribution Division which consists of three operational areas: Distribution, Reservoirs, and Service & Meters.

Experience, Knowledge, Skills:

• Minimum three (3) years increasingly responsible administrative support/secretarial experience.
• Knowledge of business office functions.
• Demonstrated intermediate to advanced skills word processing, spreadsheets, reading maps.

Essential Functions:

• Obtain credit card documentation, reconcile and pay bills.
• Manage the Utility Locating Program including tracking, billing and dispatching locators for emergency requests. Average number of annual requests is 13,500.
• Manage construction water sales program; tracking rentals of 70 meters and tracking monthly water consumption.
• Assist in management of Water Parts Warehouse for both internal and contractor use.
• Assist with annual inventory bid requisition, tracking purchase orders, logging received materials, entering monthly usage requisitions, and preparing monthly and annual reports and associated documents for audit.
• Accurately and efficiently enter information into a terminal, PC, or other keyboard device.
• Effectively and accurately works at multiple tasks and meet deadlines under pressure and with constant interruptions.
• Learn the organization, procedures and operating details of the department/division.
• Perform routine clerical work including the maintenance of appropriate records and preparation of reports.
• Type at a speed necessary for adequate job performance.
• Establish and maintain effective work relationships with City staff and the public.

Working Environment:

• Professional office with heavy public contact.
• Frequent interruptions.
• Inflexible deadlines.
• Extended periods of time at a fixed work station.

Physical Requirements:

• Communication skills sufficient to convey information via telephone and in person.
• Vision sufficient to interpret computer screens and documents to complete work assignments.
• Hearing sufficient to record minutes of meeting and perform routine office tasks.
• Manual dexterity sufficient to accurately input, retrieve and verify work assignments.
• Remain in a sitting position for extended period of time.