Workplace Coordinator

Job Description

Job Description

We are looking for a Workplace Coordinator to oversee daily office operations and maintain an efficient, welcoming environment for staff and visitors. This is a Contract position based in Seattle, Washington, requiring strong organizational skills and the ability to manage multiple priorities. The ideal candidate will play a key role in ensuring smooth communication, compliance, and the upkeep of office facilities.

Responsibilities :

• Coordinate with leadership and team members to facilitate effective communication and implement operational strategies.
• Develop, maintain, and enforce office policies and procedures to support a consistent and productive workplace.
• Oversee inventory management for office supplies, ensuring timely restocking and cost-efficient purchases.
• Manage onboarding tasks for new employees, including workspace assignments and creating a collaborative environment.
• Act as backup support for mail and package dispatching, including handling large shipping volumes when needed.
• Supervise office maintenance, cleanliness, and safety to ensure a welcoming and organized space.
• Optimize office space utilization to accommodate growth and improve efficiency.
• Liaise with building management and external vendors to coordinate repairs, inspections, and facility maintenance.
• Ensure full compliance with local, state, and federal regulations, with emphasis on safety and accessibility.
• Collaborate with vendors and service providers to ensure adherence to contract terms and quality standards.
• Proven experience in workplace coordination or similar administrative roles.
• Strong organizational and multitasking abilities to manage diverse responsibilities.
• Excellent communication skills to interact effectively with leadership, staff, and external vendors.
• Familiarity with inventory management and logistics processes.
• Ability to oversee compliance with regulations related to office operations and safety.
• Experience managing budgets and ensuring cost-effective decision-making.
• Proficiency in handling mail, dispatching, and workspace assignments.
• Knowledge of facilities coordination and office maintenance practices.