Entry Level Administrative Assistant

Administrative Assistant

Rookwood Properties is a diversified developer, owner, and manager of both residential and commercial properties in Ohio, Kentucky, and South Carolina. Established in 1966, Rookwood Properties takes pride in delivering professional service, a responsive and dedicated staff, and meticulous attention to detail. Whether you are seeking office, retail, or warehouse space, or an apartment, Rookwood Properties provides exceptional value in the market.

Join us and take advantage of the benefits you deserve!

As a full-time employee, you will receive a competitive salary and comprehensive medical, dental, and vision insurance coverage. Work-life balance you'll love: generous PTO hours, MyTime hours, Floating Holidays hours, paid holidays, Volunteer Time Off (VTO), and more! $40,000 company-paid life insurance with an option for supplemental life insurance. Company-paid short-term and long-term disability benefits. 401(k) retirement savings plan with company-matched contributions. Employee housing discounts! $450 annual health and wellness reimbursement. Continuing education tuition assistance. Pet insurance. EAP Employee Assistance Program. Opportunities for career growth and professional development, as well as company-sponsored events.

Job Title: Full-time (Entry level) Administrative Assistant (Expected hours are 38 per week)

Location: 8160 Corporate Park Drive, Cincinnati, OH 45242

Salary/rate: $17-$20/hour (based on experience)

As the Administrative Assistant at Rookwood Properties, you will play a crucial role in our corporate office, warmly welcoming visitors and callers. You will be the friendly face of our company, ensuring that everyone feels valued and appreciated. This position is not just about answering phones or greeting guests; it's about creating an inviting atmosphere and offering essential administrative support to our teams. We are looking for someone who is not only organized and customer-service-oriented but also understands the importance of a compassionate approach while juggling multiple tasks with a positive attitude. Your contribution will make a significant difference in our workplace!

Flexible work hours are available to accommodate varying schedules.

Responsibilities

• Greet visitors, clients, and vendors with a friendly and professional demeanor.
• Answer and direct phone calls to the appropriate departments or individuals.
• Maintain all common areas and office equipment, ensuring all spaces are clean, organized, and in full working order.
• Oversee all corporate-level general correspondence.
• Manage incoming and outgoing mail, including courier services.
• Schedule and coordinate meeting rooms and appointments.
• Prepare and format documents, making changes in grammar, punctuation, or spelling as needed.
• Monitor and maintain inventory of office and kitchen supplies.
• Assist with event planning, including scheduling, preparing materials, and coordinating logistics.
• Provide general administrative support across departments, including filing, data entry, document management, and other office support tasks as needed.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is preferred, but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe Acrobat, and use of the Internet with the ability to learn new or updated software.
• Strong communication and interpersonal skills. Proficient in spelling, grammar, punctuation, vocabulary, and composition.
• Comfortable operating, navigating, and troubleshooting standard office equipment and systems, including computers, scanners, printers, and copiers.
• Ability to perform the physical tasks associated with an office environment, including standing, walking, and lifting light to moderate items as needed.
• Professional, dependable, and team-oriented attitude.
• Ability to handle confidential information with discretion.

EEO Statement: Rookwood Properties is an Equal Opportunity Employer (EOE) that values and respects a diverse and inclusive workforce. The company's policy is to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion are key drivers of our company's success.