Maine Connections Academy - Administrative Assistant II

Description

School Summary

Maine Connections Academy (MCA) is a tuition-free, virtual public charter school for students in grades 7–12 statewide. MCA is authorized by the Maine Charter School Commission and is governed by an independent Board of Directors. MCA is accredited by the Cognia.

Overview : Accepting applications for the 2025-2026 school year. Maine Connections Academy (MCA) is a tuition-free, full-time virtual public charter school serving students statewide in grades 7–12. As a member of the MCA team, the Administrative Assistant II plays a vital role in supporting school operations, family engagement, and administrative needs across the school year cycle. This position is based in our South Portland office and includes responsibilities ranging from family outreach to event coordination and leadership support.

Key Responsibilities :

Provide year-round administrative support to the leadership team and staff

Coordinate and support logistics and supplies for state testing, academic summits, professional development days, and other in-person events, including booking venues, booking lodging / accommodations, organizing supplies, and processing contracts

Serve as the primary point of contact for incoming calls, emails, and office visitors

Facilitate Pre-Enrollment Meetings for new families to support onboarding and understanding of virtual learning expectations

Manage student records, enrollment / unenrollment processes, and data entry in online information systems

Track and organize inventory, equipment, and assets for both the office and off-site events

Maintain office security and manage online vendor accounts and facility access

Support mail processing, filing, copying, and documentation of school communications

Generate reports and maintain accurate, up-to-date records as needed

Collaborate with team members to complete special projects and ongoing school needs

Facilitate and organize communication and task tracking related to survey distribution, attendance excusals, enrollment data sharing and tracking, and family outreach (including intent to return and enrollment tasks); support and manage state testing registration

Qualifications :

Minimum of 2–3 years of administrative assistant experience strongly preferred

Experience with event coordination and logistical planning preferred

Associate’s degree or higher preferred

Strong technology skills including Microsoft Office (especially Excel), Google Suite, and web-based platforms

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced environment

High attention to detail and strong organizational skills

Self-motivated and able to work independently and as part of a team

Customer-focused approach and strong interpersonal skills

Demonstrated flexibility and follow-through on tasks and deadlines

Equal Opportunity Employer

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