Key Responsibilities :
- Manage and organize daily office operations and schedules.
- Answer phone calls, emails, and handle correspondence.
- Coordinate meetings, appointments, and travel arrangements.
- Prepare and edit documents, reports, and presentations.
- Maintain filing systems, both digital and physical.
- Assist in the preparation of regularly scheduled reports.
- Liaise with clients, suppliers, and staff members.
- Provide general administrative support to the team as needed.
Qualifications :
- Proven experience as an Administrative Assistant or in a similar role.
- Bilingual in Spanish
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- Attention to detail and problem-solving skills.
- High School Diploma or equivalent (Associate's degree or higher preferred).
- Ability to work independently and as part of a team.
Preferred Skills :
- Experience with office equipment such as printers and fax machines.
- Familiarity with basic bookkeeping or accounting software.
- Experience in industry-specific knowledge if relevant .
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.
To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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