OPERATIONS ADMINISTRATOR

Operations Administrator

The Operations Administrator will be responsible for providing administrative support to the operations management team in order to ensure that all processes are carried out efficiently and effectively.

The Operations Administrator will track and manage all records, ensure company policies and procedures are followed, and provide superior customer service.

ESSENTIAL DUTIES:

• Create and issue purchase orders in accordance with company policies and approved requisitions.
• Create and process work orders for assembly items based on sales orders, forecasts, and inventory needs.
• Generate regular reports on PO activity, spend analysis, and vendor performance.
• Generate reports on work order status, completion rates, and bottlenecks.
• Assist divisions with vendor discrepancies or delays on PO’s.
• Work closely with Accounts Payable to match POs with invoices and ensure timely payment.
• Track PO status, delivery timelines, and vendor confirmations to ensure on-time fulfillment.
• Assist in implementing new processes and systems, ensuring that changes are integrated smoothly and any issues are promptly addressed.
• Collaborate with other departments, such as sales, inventory, supply chain, and accounting, to ensure that organizational processes are efficient and well-coordinated.
• Coordinate with the sales department to confirm order specifications, delivery timelines, and special requirements.
• Collaborate with warehouse, inventory, and tuning teams to ensure efficient assembly scheduling and resource allocation.
• Provide general administrative assistance, including scheduling meetings, maintaining records, and preparing Excel reports.
• Review bill of materials (BOM) and ensure all components are available or scheduled for procurement.
• Monitor budget allocations and flag potential overspending.
• Maintain accurate and up-to-date PO records.

KNOWLEDGE AND SKILLS

• Associate’s degree or higher, or equivalent administrative office and operations experience.
• Two-year college degree or 4-6 years’ work experience in an increasingly responsible administrative work environment.
• NetSuite experience is a plus.

PREFERRED SKILLS

WORKING RELATIONSHIPS

Reports to the Director of Supply Chain Management and interacts with department personnel, senior executives, other line managers, staff, customers, and distribution personnel to research and resolve problems and maintain a high-level of customer service.

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.