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House Manager / Personal Assistant

House Manager / Personal Assistant

Excellence Services, LLCAtherton, CA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Location :

  • Atherton, CA, 94027 ( On-site ) Job Type : Full-Time (40 hours / week), Hourly, Non-Exempt Availability : Typically 9am~5 : 30pm M-F.

Be available and on-call as needed.   COMPENSATION :

  • $150,000 - up to $200,000 / year (depends on experience)
  • Discretionary year-end bonus (up to 20%)
  • Health insurance
  • Paid vacation, holidays, sick days
  • Paid meal breaks
  • Regular reviews & advancement opportunities   INTRODUCTION :    We are seeking a House Manager / Personal Assistant to join a dynamic, high-end private household.
  • This role requires direct involvement in both managing and assisting in various household operations, requiring a balance of humility and service-driven dedication with the assertiveness necessary for staff oversight and accountability.
  • You will be an essential part of a collaborative team, each member overseeing different aspects of household operations.
  • This position is ideal for someone adaptable, committed, and experienced in management, who can firmly uphold standards while effectively guiding staff.

    • Your application is welcome if you meet these criteria.   DUTIES :

  • Oversee and manage various property projects and vendor activities, ensuring each project is completed successfully and efficiently.
  • Conduct regular property inspections; identify and report issues, then arrange and supervise staff in resolving these issues effectively and timely.
  • Manage home maintenance, overseeing all aspects of property upkeep and repairs.
  • Efficiently arrange staff working hours and tasks, ensuring optimal productivity and coordination.
  • Inspect and ensure high-quality work from household staff, providing feedback and continually enhancing work quality.
  • Exhibit strong leadership, manage household staff effectively, and cultivate an accountable, efficient work environment.
  • Oversee household inventory, ensuring adequate supply and organization of household items.
  • Provide reliable transportation for Principals; maintain vehicle cleanliness and readiness; and perform a variety of errands as needed.
  • Handle incoming calls and guest greetings; manage the Principals’ personal calendars with precision.
  • Plan, coordinate, and manage travel arrangements, family activities, and events, ensuring smooth execution.
  • Be prepared to assist with diverse tasks as requested by the Principals or the manager, demonstrating flexibility and adaptability.   REQUIREMENTS :
  • At least 5 years of management experience, with proven ability to manage a small team.
  • Bachelor's degree or higher; previous experience as a personal assistant is preferred.
  • Experienced in hospitality or family office settings.
  • Strong analytical, learning, and communication skills, with strict adherence to confidentiality.
  • Technologically proficient, particularly with G-suite, iPhone, and MacBook.
  • Highly organized and detail-oriented, with strong multitasking, prioritizing, and problem-solving abilities.
  • Positive and team-focused, with outstanding interpersonal skills and vendor management experience.
  • Proficiency in English, both written and spoken.
  • Flexible schedule, willing to work different shifts as needed. (e.g., holidays, weekends, evenings, etc.)
  • Must be legally authorized to work in the United States and able to pass extensive background checks.
  • Ready for pre-employment health screenings, including physical, psychological exams, and drug tests; annual flu vaccination required.
  • Seeking a long-term commitment.   CORE VALUES :
  • Principals’ First : Always put our principals’ needs and interests first.
  • Learn from mistakes : Admit mistakes upfront.

    • Learns and grows from mistakes.

  • Conscientious :
  • Attention to detail.

    • Finishes duties mindfully, effectively, and promptly.

  • Dedication :
  • Shows a deep commitment to the role and the company.
  • Accountable : Takes ownership of tasks and completes thorough due diligence.
  • Independent : Thinks and acts independently.

    • Able to be self-taught and keep improving.

  • Resilience :
  • Never complains or shies away from work.
  • Welcome constructive feedback and can thrive under pressure. #zr Powered by JazzHR
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    Personal Assistant • Atherton, CA, US

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