Executive Personal Assistant

Job description

About the Role

Were looking for a grounded emotionally intelligent professional to serve as a trusted Executive Personal Assistant to our President Brent VanHaren someone who brings both strategy and heart to the work they do.

This role combines high-level partnership with hands-on execution managing tasks projects and logistics while also helping steward Brents time energy and focus toward what matters most.

If you thrive in a role that blends strategic thinking thoughtful challenge and organizational precision and youre motivated by relationships excellence and results this could be the perfect fit.

Must-Have Traits

High Emotional Intelligence : You read the room stay composed under pressure and communicate with compassion and clarity.

Proactive Communicator & Challenger : Youre comfortable speaking truth to power with warmth honesty and directness.

Strategic & Systems-Oriented : You think in terms of goals patterns and priorities translating vision into actionable plans.

Protective of Time and Energy : You naturally see the big picture and help build rhythms that align with what matters most.

Aligned with Our Culture : Youre relational humble mature and grounded not driven by ego or hierarchy.

Key Responsibilities

Calendar Ownership & Rhythm-Building : Design and manage the calendar to reflect strategic priorities and personal boundaries.

Inbox & Logistics Triage : Manage communication flow with discernment surfacing what matters and offering proactive recommendations.

Accountability Partner : Ask the hard questions : Are you spending time where it matters most Speak up when overextension or avoidance shows up.

Project Coordination : Support execution and follow-through on key initiatives and commitments.

Thought Partnership : Serve as a trusted sounding board; challenge assumptions co-create better solutions and bring clarity to complexity.

What Success Looks Like

Communication and decision-making happen smoothly and with intention.

You operate as an extension of Brents values and voice trusted respected and proactive.

Projects move forward with clarity follow-through and shared accountability.

Brents time energy and focus are consistently aligned with strategic priorities.

Job requirements

Requirements

Demonstrated ability to manage complex calendars competing priorities and fast-moving logistics with discretion and efficiency.

Strong project management skills able to track initiatives follow up on action items and ensure consistent progress.

Exceptional written and verbal communication skills clear concise and adaptable to different audiences.

High proficiency with productivity tools (Google Workspace or Microsoft 365 Slack Notion Asana or similar systems).

Strong judgment and confidentiality trusted with sensitive information and capable of anticipating needs before they arise.

Experience in a dynamic fast-paced environment where priorities shift calm under pressure and comfortable with ambiguity.

Must possess a valid drivers license and be able to pass background screening and drug test (including marijuana) (our Security License with the State of Michigan requires thorough background checks and places certain restrictions on hiring)

Must be able to see hear speak and write clearly in order to communicate with employees and / or other customers.

Must be able to lift and carry up to 25lbs.

Mindset & Approach

Deep emotional intelligence and maturity; you listen well build trust quickly and communicate with empathy and candor.

Systems thinker who naturally looks for patterns and ways to create structure that supports priorities.

Comfortable giving and receiving feedback; you can challenge with warmth and stand firm with grace.

Growth-oriented you enjoy learning refining processes and helping a team or leader evolve.

Strong sense of boundaries and time stewardship able to discern whats urgent vs. important and help others do the same.

SecurAlarm Systems is fully committed to Equal Employment Opportunity and to attracting retaining developing and promoting the most qualified employees without regard to their race gender color religion sexual orientation national origin age physical or mental disability citizenship status veteran status or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.

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Key Skills

Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience

Employment Type : Part-Time

Experience : years

Vacancy : 1