Executive Assistant & Office Manager

About MotherDuck

Don't let the quirky name fool you : At MotherDuck , we're on a mission to make data warehousing fun, frictionless, and ducking awesome for developers and data practitioners building blazing fast internal and customer-facing analytics experiences. We're building a cloud-hosted version of DuckDB, working hand-in-hand with the creators of the fastest-growing and fastest-improving query engine on the planet. Unlike other databases, MotherDuck was architected to unify local development with cloud operations to bridge the gap between software and data engineering workflows. Our team is a mix of thoughtful, passionate, and empathetic data industry veterans.

What You Will Do

MotherDuck is seeking a highly organized, proactive Executive Assistant & Office Manager to join our NYC team and elevate our workplace, operations, and culture. In this role, you'll ensure the office is polished and welcoming, support leadership through streamlined calendar, travel, and administrative workflows, and create meaningful experiences that bring the team together. You'll take ownership of vendor relationships, budgets, and internal processes, working cross-functionally to support a thoughtful, adaptable, and collaborative work environment where people can do their best work and enjoy doing it.

Responsibilities include :

Office Management & Facilities

• Maintain a professional, organized, and inviting office environment.
• Serve as the primary facilities liaison with building management and external contractors for maintenance, repairs, security, and cleaning services.
• Manage all office amenities, including coordinating team lunches and stocking and maintaining inventory of snacks, drinks, and coffee.
• Collaborate with Finance to oversee office finances, including managing all vendor relationships, handling office ordering, placing supply orders, and processing expense reports with detailed receipt tracking.

Administrative Business Partner & Executive Support

Culture & Team Operations

Requirements

What people should be saying if you're doing ducking awesome

What we provide :

Please Apply

Does this role sound appealing to you, but you're missing some of the requirements or don't quite think you're qualified? Please apply anyway. Research has shown that underrepresented groups in technology often shy away from roles which aren't a 100% match. We aim to build a diverse team and will strongly consider applicants who bring many of the requirements plus have other experiences which round out their qualifications.

MotherDuck is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. MotherDuck is committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities.