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Director of Facility Operations
Director of Facility OperationsAthens State University • Athens, AL, United States
Director of Facility Operations

Director of Facility Operations

Athens State University • Athens, AL, United States
2 days ago
Job type
  • Full-time
  • Part-time
Job description

JOB SUMMARY : The Director of Facility Operations is responsible for assisting the Vice President of Financial Affairs in all aspects of the University’s Physical Plant and day-to-day operations of maintenance and grounds.

ESSENTIAL FUNCTIONS :

  • Plan, organize, coordinate, direct and control all facilities operations functions including :

o Maintenance, custodial, grounds, purchasing, generation and distribution of utilities.

o Assisting the Vice President of Financial Affairs in the design of construction and renovation, coordination of design, administration of contracts for new and existing facilities.

o Assisting the Vice President and Assistant Vice President of Financial Affairs with planning and coordination of facilities projects and serving as a liaison with architects, engineers and contractors / subcontractors engaged in plant expansion, renovations, or other major projects.

o Overseeing the CMMS (computerized maintenance management system) and ensuring staff are optimizing the work orders and completion timelines, preventative maintenance, corrective maintenance, and deferred maintenance functions, as well as generating essential reporting for budget and capital planning purposes.

o Maintaining sufficient records, files, controls, and procedures to ensure management and work production.

  • Responsible for all physical facilities, including :

    • o Ensuring proper upkeep of facilities to include heating, ventilation, air conditioning, lighting, plumbing, cleanliness, sanitation, general appearance of building and grounds, ice and snow removal, and emergencies affecting the campus.

  • Responsible for physical plant budget, including :

    • o Evaluating and ensuring the efficient operation of the department, managing operational expenses within budget guidelines, which is consistent with sound management practices.

    o Preparing the annual budget requests for physical facilities.

  • Provide supervision of physical plant personnel, including :

    • o Providing administrative and technical direction and supervision to departmental staff in completing work assignments in adherence with standard operating procedures.

    o Discussing plans and delegating major project assignments to supervisory staff; determining building and maintenance priorities that are of a significant scope.

    o In consultation with the Vice President of Financial Affairs and Human Resources, make recommendations concerning the hiring, promotion and termination of plant staff.

    o Supervising maintenance, grounds, custodial personnel, tradesmen, contractors, and / or their employees hired for specific work, and such other personnel as may be assigned or designated.

    o Developing training sessions for physical plant employees.

  • Responsible for repair and maintenance, housekeeping, and supporting services of facilities, including :

    • o Supervising repairs and maintaining all facilities, buildings and grounds.

    o Coordinating the purchase of necessary supplies, equipment, and services from appropriate sources and maintaining proper inventory control over maintenance parts and consumable supplies.

    o Providing systematic inspection, planning, and accomplishing repairs to facilities, equipment and grounds.

  • Advise, discuss, and inform administration, department heads, and staff members on physical plant matters and problem areas.
  • Continually maintain a Preventative Maintenance program through the use of the CMMS.
  • Responsible for supervising physical security to ensure that the facilities’ fire alarm systems, commercial security CCTV systems, and access control systems are functioning correctly..
  • Demonstrate flexibility and adaptability to changing work scope and tasks based on need.
  • Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff.
  • Maintain “open door” to internal and external customers.
  • Identify opportunities for improvements to work practices and offers viable solutions for implementation.
  • Proactively engage in problem-solving related to tasks in this position with internal and external people.
  • Routinely practice self-monitoring by assessing oneself to make improvements or take corrective action to improve performance.
  • Completes other tasks as assigned.

    • Qualifications

    QUALIFICATIONS REQUIRED :

  • Ten (10) years of supervisory / management experience in construction, equipment, maintenance and repair, A&E or related areas.
  • Any combination of education, training, or experience that meets the University’s needs.
  • Basic knowledge of office administration, plant management, reporting, budgeting, and control, and business operations.
  • Knowledge and experience with CMMS systems.
  • Knowledge of terms, nature of related trades, blueprints, maintenance, purchasing, inventory control, fire, safety management, local, state, and federal building codes, and associated matters in higher education.
  • Ability to plan, organize, coordinate, direct, and control all aspects of physical plant activities.
  • Ability to work with management systems and a variety of skilled / unskilled, professional, administrative, and industry personnel.
  • Ability to understand and follow oral and written instructions and to express ideas effectively orally and in writing.
  • Willingness to seek training.
  • Willingness to be accessible and available at the University in time and presence to ensure proper management and operation of plant activities.

    • OTHER QUALIFICATIONS AND JOB REQUIREMENTS :

    PREFERRED :

  • Bachelor’s degree in Construction Management, Engineering, Business Management, or a related field.
  • Knowledge of changing regulations of the Americans with Disabilities Act (ADA)
  • Knowledge of changing regulations of OSHA, NFPA, and Life Safety Code
  • AutoCAD capabilities
  • Certifications in maintenance and construction-related areas, a working knowledge of the Alabama Department of Finance, Real Property Management, Division of Construction Management processes .

    • WORKING CONDITIONS :

  • Ability to ascend / descend a ladder as needed
  • Ability to move self in different positions to accomplish tasks in various environments, including tight and confined spaces, as well as the ability to spend time in low postures such as crawling, crouching, kneeling, or stooping
  • Must be able to access and navigate all areas of the facilities
  • Ability to adjust or move objects up to 50 pounds
  • Communicates information and ideas frequently
  • Frequently tasked with repeating motions that may include the wrists, hands, and / or fingers, such as operating a computer and other office productivity machinery
  • Occasionally operates machinery and / or power tools such as a drill or blower
  • Ability to observe details 20 inches or less for tasks such as the use of computers and / or reading small print, and ability to observe details 20 feet or more to recognize a person or object
  • Ability to detect speech and / or sounds such as alarms, in-person speech, or other sounds
  • Could be exposed to environmental conditions such as outdoor elements, noisy environments, and hazardous conditions
  • Ability to ascend / descend a ladder as needed
  • Ability to move self in different positions to accomplish tasks in various environments, including tight and confined spaces, as well as the ability to spend time in low postures such as crawling, crouching, kneeling, or stooping
  • Must be able to access and navigate all areas of the facilities
  • Ability to adjust or move objects up to 50 pounds
  • Communicates information and ideas frequently
  • Frequently tasked with repeating motions that may include the wrists, hands, and / or fingers, such as operating a computer and other office productivity machinery
  • Occasionally operates machinery and / or power tools such as a drill or blower
  • Ability to observe details 20 inches or less for tasks such as the use of computers and / or reading small print, and ability to observe details 20 feet or more to recognize a person or object
  • Ability to detect speech and / or sounds such as alarms, in-person speech, or other sounds
  • Could be exposed to environmental conditions such as outdoor elements, noisy environments, and hazardous conditions

    • Salary Schedule

    Salary Band : A240

    To view salary schedules visit :   https : / / www.athens.edu / human-resources / salary-schedule-tables /

    Salary will be Commensurate with experience and qualifications.

    Posting Detail Information

    University Information

    Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges : College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.

    Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society’s “Top 20 Events in the Southeast” including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.

    EEO Statement

    Non-Discrimination Policy Statement Athens State University, as an equal opportunity / affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost / Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.

    Background Check Statement

    In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.

    Close Date

    Open Until Filled

    Yes

    Special Instructions to Applicants

    Unofficial transcripts should be from the college or university which verifies qualifications for the position.

    Note :  Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

    Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

    Additional Information

    Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.

    To view details or to apply, visit :   https : / / jobs.athens.edu /   and   https : / / athensedu.org / pdfs / hr / Director-of-Facility-Operations-Search-Document-10-8-25.pdf Review of applications will begin as soon as possible and will remain “open until filled”.

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    Director Facility • Athens, AL, United States