Procurement Adminstrator

Procurement Administrator

1st shift Monday-Friday

8A-430P or 830A-5P : 3 days in office 2 days remote

$20 / hour

The Procurement Administrator carries out general administrative duties as directed by the Director of Procurement. This position involves the procurement and order placement for equipment, services, supplies needed for operations. This position verifies purchase orders by reviewing items requested; clarifying unclear items; negotiating prices, recommending alternatives. This position involves organizing and storing documents, updating records, and responding to order issues. Requests RFPs, involves projects, contracts, credit card, and expense administration.

Responsibilities to be involved in some or all of these activities based on need at certain times :

• Prepares purchase orders by verifying specifications and price, obtaining recommendations from suppliers for substitute items.
• Administers group email box.
• Obtains purchased items by approving PO's, forwarding orders to suppliers, and expediting orders.
• Resolves shipments in error and invoicing with suppliers when request for assistance from requisitioner or AP is needed.
• Keeps information accessible by keeping a catalog in the Procurement Database.
• Requests for proposals for services and products and negotiating pricing.
• Special projects such as Procurement and corporate improvement projects.
• Services over 50 locations with multiples profit centers in each.
• Assists with startup of new facilities, vendor roll on, contract transfer, new services, etc.
• Receives vendor requests, requests, and collects data from vendors and processes vendor files for approval.
• Continuous attention to process and profit improvement through application of innovative procurement solutions.
• Credit card and expense administration.
• Certificate of Insurance Tracking
• Contract administration.
• Policy and procedure creation.
• Supplier reviews.
• CSR / CID support collecting documents for vendor files supporting sites with documentation for audits.
• Administrative office duties.
• SAP user support.
• Other duties as assigned.