Administrative Coordinator

Administrative Associate

Are you someone who likes variety, a fast-paced environment and can think fast on your feet to shift priorities at the blink of an eye? Are you a professional that enjoys building relationships with internal and external customers, who can exercise good judgment in a variety of situations, has strong administrative and organizational skills and can communicate well with all levels of management? If you answered "yes," then Raytheon BBN wants to hear from you. BBN's Collaborative Administration Group, called POST (Professional Office Support Team) has an opening for a Full time Administrative Associate who will provide administrative support for professional, technical and engineering co-workers at various levels. This is an on-site role, located in Cambridge, Massachusetts.

What You Will Do :

• Provide administrative support to the group's senior leader and approximately 50 employees; primarily located or assigned to the Analytics and Machine Intelligence (AMI) Business Unit (BU) in BBNs Cambridge, MA office.
• Collaborate and support all other administrative teams within the organization when necessary.
• Maintain senior leader calendar for meetings, events, vacation, and travel.
• Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
• Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
• Facilitate meetings and drive slides or other material for zoom and / or in-person formats.
• Create and process trip / expense reports and vendor check reimbursements.
• Maintain log and track ongoing and outstanding travel claims.
• Arrange / assist with travel reservations as necessary.
• Arrange, schedule, and track interviews for potential new hires.
• Handle new employee onboarding requirements as needed.
• Coordinate, assist and potentially generate export paperwork requirements as necessary.
• Coordinate office moves within the AMI Business Unit when required.
• Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
• Assist in maintaining company document repositories.
• Order office supplies and maintain stock.
• Maintain log and report of vendors, track invoices and progress against open POs for the AMI BU.
• Coordinate and participate with other administrators across the business to build rapport and foster a unified environment.
• Provide support, guidance and / or drive for evolving business changes, process improvements and the like.
• Support government property inventory barcoding, tracking, and periodic audits.
• Perform other administrative and clerical duties as assigned.
• What you will gain
• Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
• Develop leadership qualities including facilitation, collaboration, and influential communication.
• Opportunities to develop new skills and progress in your career.

Qualifications You Must Have :

Qualifications We Prefer :

What We Offer Benefits (focus on unique benefits vs. standard) :

Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work / life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child / adult backup care.

To help you achieve your goals, BBN will provide :

The salary range for this role is 44,000 USD - 92,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education / training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and / or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and / or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act.