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Administrative Support Specialist
Administrative Support SpecialistCenter for Youth Services • Rochester, NY, US
Administrative Support Specialist

Administrative Support Specialist

Center for Youth Services • Rochester, NY, US
10 days ago
Job type
  • Part-time
Job description

Job Description

Job Description

OVERVIEW :

This is a part-time position, 30 hours per week. The hours are Monday – Friday, 12 – 6 pm.

The Administrative Support Specialist provides administrative and clerical support across multiple departments. This role plays a key part in keeping daily operations running smoothly by filling in where needed, supporting the Executive Director, Board of Directors, fund development, special events, volunteer activities, and program teams. The ideal candidate is organized, detail-oriented, and comfortable juggling a variety of tasks and priorities.

Key Responsibilities

General Administrative Support

  • Provide clerical and administrative assistance to Executive Director, Board of Directors and other department / directors as needed
  • Assist with managing in-kind donations and relationships with external sources
  • Perform data entry, file management (electronic and paper), copying, and document preparation

Fund Development & Special Events Support

  • Assist with data entry and database management related to donors and event participants
  • Support logistics and administrative prep for special events
  • Help ensure timely donor acknowledgments and record-keeping

    • Reception & Front Desk Coverage

  • Serve as backup to the receptionist for 1–2 hours daily, or more as needed
  • Greet visitors, answer and direct phone calls, receive deliveries, and maintain a welcoming front office environment

    • Cross-Departmental Assistance

  • Fill in as needed across departments for general clerical tasks
  • Provide administrative support during peak periods, staff absences, or special projects

    • Other Duties as Assigned

  • Assist with maintaining office supplies and organization
  • Perform other administrative tasks to help ensure smooth operation of programs and office functions as assigned

    • QUALIFICATIONS :

  • High school diploma or equivalent required; associate degree or administrative training a plus
  • 1–2 years of administrative or office support experience
  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook); experience with donor or CRM databases a plus
  • Excellent attention to detail and organizational skills
  • Ability to work independently and prioritize multiple tasks
  • Strong interpersonal and communication skills
  • Ability to handle confidential information with integrity.
  • Must have access to a vehicle and telephone and possess a valid Driver's license with a driving record acceptable to agency insurance carrier. In addition, must have the following automobile insurance : $100,000 per person / $300,000 per accident Bodily Injury and $50,000 Property Damage.

    • CULTURAL COMPETENCY :

    The Center delivers programs and services to youth and families across Monroe County who represent many racial, cultural and geographic groups. The Center ensures understanding and values differences in people of diverse cultures, ethnic origins, sexual orientations, disabilities and beliefs. All staff are required to attend cultural competency workshops and trainings and to continually enhance their own understanding of cultural diversity. The Center Performance Appraisal, administered annually, provides an opportunity for staff to evaluate how they are integrating culturally competent practices into everyday work.

    PHYSICAL REQUIREMENTS :

    Prolonged periods sitting at a desk and working on a computer and visual acuity to read a computer screen and written documents. Occasional lifting of boxes or supplies (up to 25 lbs). May require occasional evening or weekend hours for special events

    COMPUTER SKILLS :

    Must be proficient in Microsoft Office Suite.

    The Center for Youth provides equal opportunities for employment.

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    Administrative Support Specialist • Rochester, NY, US