Office Assistant

Overview

Credentialing Outpatient Division

3801 15th Street

Building A, Suite A300

Plano TX 75075

Office Assistant

(Full Time/On-Site)

M-F 7:30am-4:00pm (with some flexibility)

$15-$16/hour

Diverse Health Benefit Packages, PTO & EID Leave, 401K company match & more

*Do you enjoy performing diverse tasks and working with other people in an office setting?

*Are you an individual looking to start or continue a career in the administrative side of healthcare?

*Do you want to work for a company devoted to helping others and achieving outcomes that improve quality of life?

Then this might be an opportunity for you!

Watch to learn what it's like to work at Select Medical!

Select Medical Corporation's Outpatient Division is a nationally prominent, locally driven provider of outpatient physical rehabilitation with over 1900 locations in 46 states, plus the District of Columbia. Our highly respected clinical team provides preventative and rehabilitative services that maximize functionality and promote well-being. We develop individualized treatment plans to help achieve each patient's specific goals. Our integrated local market network allows us to effectively partner with physicians, employers, payers and case managers to achieve optimal patient outcomes cost-effectively. We also provide physical therapy and athletic training services to professional sports teams, colleges, universities, and high schools.

Responsibilities

The Office Assistant is responsible for the day-to-day administrative office functions and coordinating standard operating procedures to ensure organizational effectiveness, process efficiency, and safety within the Credentialing Verification Office (CVO). The Office Assistant will promote excellent customer service in all protocols and procedures to provide an exceptional experience through all interactions supported by the CVO. The Office Assistant is also in charge of supporting interoffice communication protocols, administrative procedures, inventory control, and maintaining a professional work environment.

• New Employee Set up: All IT tickets relating to Network and Software set up, Phone and security access, Database Set up, Primary Source Verification sites, such as NPDB.
• Point person for building management and maintenance needs, advising management of office needs/issues requiring attention, and following through until resolved. (Cleaning company, Lighting outages, plumbing repairs, air-conditioning needs).
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office, including mail, supplies, equipment, and errands.
• Ensures effective cost management when ordering center supplies to include reconciling and posting of office charges.
• Manage leadership schedules, calendars, and appointments (as requested).
• Organize and schedule meetings and appointments as needs are identified and/or requested.
• Partner with HR to maintain office policies as necessary and ensure compliance within the CVO.
• Coordinate with IT department on all office equipment (printers, copiers, etc.).
• Maintain office efficiency by carrying out planning and execution of equipment procurement, layouts, and office systems.
• Actively participate in planning and executing company events.
• Coordinate office staff activities to ensure maximum efficiency.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules as assigned by the Director.
• Maintain a safe and secure working environment.
• Manage Departmental Email Inboxes: Payor Enrollment & CVO teams.
• Work with the Payor Enrollment team on maintenance of CAQH Re-attestations as required.
  
  

Qualifications

• Working knowledge of all office administrative job responsibilities, systems, and procedures.
• Strong oral and written communication skills.
• Ability to work independently.
• Ability to build strong relationships and interact well with coworkers, customers, field associates, and businesses.
• Excellent organizational and planning skills.
• Demonstrated ability to prioritize to meet deadlines.
• Attention to detail and problem-solving skills.
• Customer service with results results-oriented approach to meet responsibilities.
• Strong interpersonal skills.
• Ability to use office equipment, faxes, copiers, etc.
• Proficient in Windows technologies (ex. Word, Excel, PowerPoint).

Additional Data

Select Medical strives to provide our employees with work-life balance, as we understand that happy employees have both fulfilling careers and fulfilling lives beyond our doors. Other benefits include:

• A thorough orientation and training program.
• Develop collaborative relationships with multiple departments on campus.
• Corporate campus with access to walking trails and beautiful outdoor rest areas.
• Paid Time Off (PTO) and Extended Illness Days (EID).
• Health, Dental, and Vision insurance; Life insurance; Prescription coverage.
• 401(k) retirement plan with company match.
• Short and Long Term Disability.
• Personal and Family Medical Leave.

Equal Opportunity Employer/including Disabled/Veterans