PURCHASING AGENT - 55004386

Requisition No :  864626

Agency : Department of Transportation

Working Title : PURCHASING AGENT - 55004386

Pay Plan : Career Service

Position Number :  55004386

Salary :   $39,366.23-$50,944.53

Posting Closing Date : 11 / 20 / 2025

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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

410 / DISTRICT MAINTENANCE ENGINEER

ANTICIPATED VACANCY

CAREER SERVICE

FULL-TIME

CONTACT PERSON : Rachel Rodriguez

CONTACT EMAIL ADDRESS : Rachel.Rodriguez2@dot.state.fl.us

HIRING SALARY RANGE : $1,514.09 - $1,959.40 / biweekly range /  $39,366.23 -$50,944.53 / annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do :

Purchasing Agent - District Four / Director of Operations / District Maintenance

This position will handle the procurement of goods and services below bid thresholds using MyFloridaMarketPlace (MFMP) and Finance Management System (FMS), serving as a P-Card holder and system requestor.  Obtains quotes, processes purchase orders and invoices, and ensures compliance with purchasing regulations.  Manges receipt and storage of items, maintains procurement files, and prepares fiscal documents.  Tracks and reconciles budgets, provides analysis, and supports financial reporting.  Resolves vendor issues, coordinates with staff on specifications, and manages purchasing documentation.

The Difference You Will Make :

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow :

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work :

District Four - District Maintenance Office

3400 West Commercial Blvd.

Fort Lauderdale, FL  33309

Annual Salary Range :

$39,366.23 - $50,944.53

A Competitive Area Differential (CAD) additive in the amount of $1,268.80 will be added to the annual salary.

Your Specific Responsibilities :

Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS). Acts as a P-Card "Card Holder' for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS). This position has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes. Inputs into systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures. Obtains competitive quotes / proposals as requested, either by telephone or in writing. Receives records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and / or invoices and places them in proper storage area.

Prepares, reviews and processes purchase orders / direct orders using Ariba system and / or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered. Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures. Receives and submits invoices for payments meeting state determined purchasing guidelines. Compile and provide tracking / production data as requested in various forms and maintains procurement files.

Provides budget information by management as requested to ensure spending meets budgetary requirements. Updates budget analysis spreadsheets and prepares reports as needed. Reconcile budget

and maintain budgetary records for the unit.    Analyze procurement requests, reviews specifications provides instruction to project managers, coordinate critical events, reviews and evaluates quotes / proposals and issues Purchase Orders and written agreements. Resolves complaints generated during performance of contract or purchase order. Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.

Reviews and distributes mail. Coordinates, schedules, and sets up conferences and meetings for the Office / Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations, and schedules consistent with approved formats as needed by staff. Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication / switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.

Acts as back-up Training Coordinator responsible for gathering, organizing, inputting, and disseminating training information for / to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training. Provide support in the annual inventory process by locating and scanning assigned property and equipment. Maintains and updates SharePoint site as needed. Assist in Emergency Operation Recovery Efforts.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities :

Knowledge of :

• Budget management and / or procurement of goods and services
• Record and file management

Skills in :

Ability to :

Other Job-Related Requirements :

Minimum Qualifications :

The State’s total compensation package for employees features a highly competitive set of employee benefits including :

For additional benefit information available to State of Florida employees, visit : https : / / www.mybenefits.myflorida.com /

SPECIAL REQUIREMENTS : You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.   In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.   Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here .  All documentation is due by the close of the vacancy announcement.