Accounting Representative - UBA / Facilities

Department

University Business Administrators - Facilities

Responsibilities

This position provides financial and accounting support within Facilities, with a focus on accounts revenue management and OMNI Billing for Facilities Maintenance and other accounts goods and services.

• Monitors, verifies and reconciles complex business activities by analyzing OMNI expense data uploaded to AIM. Reviews AIM work order phase funding daily for accuracy and works with Facilities front end users to educate on proper work order setup when errors occur. Ensures correct funding of expenses and proper billing to appropriate customers for maintenance auxiliary expense accounts. Gathers information from other Facilities users to resolve and correct issues and errors. Handles error correction processes, either DOL or work order funding adjustments. Collaborates with Facilities employees that enter work orders, purchase requests and receipts by providing feedback and recommendation to business practices to aid in reducing AIM errors. Monitors and maintains queries and AIM reports. Closes out AIM work orders that are completed.
• Reconciles ledgers to departmental spreadsheets and prepares monthly financial reports for Facilities departments. Balances these Facilities accounts and researches and resolves discrepancies. Ensures accuracy and compliance by monitoring and reconciling revenue, disbursements, expenditures, and other Facilities financial activities. Compiles and analyzes financial data, prepares financial reports, and provides budget and / or accounting recommendations to financial management team for the decision-making process.
• Performs cash handling duties for Facilities in accordance with Authorized Departmental Cash Handling Procedures and university policy. Reconciles check log. Helps prepare monthly Sales Tax report. Generates financial reports, as assigned, or requested, to aid in monthly financial statement preparation and to provide other Facilities supervisors with requested information.
• Assists with generating standard invoices in FSU's billing system related to accounts receivable billing for Facilities Maintenance and others. Record and reconcile Surplus sales and payments in the Surplus database. Cross trains and stays up to date on Facilities billing systems. Prepares data collection for preparation of Facilities auxiliary billing rates.
• Maintains desk top job aid manuals for operational processes and creates new job aids when applicable. Provides feedback and makes recommendations to financial management team regarding policies and procedures for the purpose of improving efficiency, accuracy, and compliance.

Qualifications

Bachelor's degree or a combination of post high school education and experience equal to four years.

Preferred Qualifications

The ideal candidate should have be detailed oriented and knowledgeable with using AiM, OMNI, and Excel.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT : To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at (850) 644-6034 .

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.