Property Staff Accountant

Job Description

Job Description

Oakley Services prides itself on being a leader in providing innovative solutions in property management and real estate services. Our commitment to customer service, operational excellence, and transparency allows us to build lasting relationships with our clients and tenants alike. We understand the complexities of managing properties and strive to deliver comprehensive support to ensure that each property thrives and operates smoothly. As part of our team, you will be empowered to take ownership of your role and contribute to our ongoing success.

Job Overview

The Property Staff Accountant plays a key role in managing the financial and operational accounting for a diverse and growing portfolio of properties and related entities. This position combines hands-on bookkeeping with property management support — ensuring accurate financial reporting, timely processing, and clear communication with vendors, tenants, and ownership.

The role currently manages 7–8 sets of financials across 17 properties (including vacant land), 12 tenants, and 4 owner-financed tenants — with continued growth expected as additional properties are acquired and developed.

The ideal candidate is detail-oriented, organized, and experienced in multi-entity accounting, with the ability to adapt to a dynamic and expanding real estate environment.

Duties and Responsibilities

• Bookkeeping & Accounting
• Maintain separate general ledgers and chart of accounts for multiple companies and properties
• Record all daily transactions including rent payments, vendor invoices, utility bills, taxes, and loan payments
• Process accounts payable : verify invoices, code by property / entity, and issue payments on schedule.
• Manage accounts receivable : generate monthly rent and CAM invoices, post payments, monitor aging reports, follow up on delinquencies
• Reconcile bank accounts, credit cards, escrow accounts, and mortgage / loan accounts monthly
• Prepare and post journal entries, accruals, and month-end adjustments.
• Generate monthly financial statements (income statement, balance sheet, cash flow) and provide variance analysis as requested.
• Support CPA coordination, ensuring records are accurate, organized, and audit-ready
• Ensure compliance with GAAP and internal control procedures.
• Maintain compliance with GAAP standards and internal controls for all entities
• not all companies own real estate. Oakley Services is a holding / shared services company and Oakley 75 is the prop-co for the airplane. Accounting practices, records, and expectations for these books will vary slightly from those of real estate holding companies
• Property Financial Management
• Collaborate with property management to ensure timely and accurate billing of annual rent escalations, reconciliations for common area maintenance, insurance, and property taxes.
• Update tenant escrows and security deposits according to lease terms and annual budgets.
• Manage utility billing coordination and ensure accurate charges are reflected in tenant statements.
• Track operating expenses, insurance, property taxes, and capital projects for ownership review.
• Assist with budget preparation, forecasting, and cash flow tracking for each property.
• Generate monthly and quarterly property performance reports (occupancy, rent roll, delinquency, maintenance summary)
• Tenant & Vendor Coordination
• Serve as the first point of contact for tenant billing and payment inquiries.
• Communicate professionally with tenants regarding outstanding balances, lease changes, or reconciliations.
• Coordinate with vendors : solicit bids, process invoices, confirm completion of services, and ensure payments align with contracts or work orders.
• Maintain positive working relationships with tenants, vendors, and ownership.

Requirements

Benefits

The successful candidate's actual base compensation will be based upon a variety of factors, including but not limited to work experience, job-related knowledge, skills, and professional qualifications.

Other great employee perks and benefits include cell phone stipend, healthcare plans, generous paid time off, 401k plan, and many other benefits, subject to applicable eligibility criteria and company policies.

If your expected compensation falls outside of the given range, and you are still interested in working at Oakley Services, why not join our Talent Pipeline and be kept in the loop for all new opportunities that could be a good fit for your experience.