Accounts Payable Specialist, Terra West Management Services

Company Culture & Core Values :

Terra West Management Services’ primary goal is to provide excellent service to both internal and external clients by living through our Core Values. Our culture and business thrives when each team member works positively, cooperatively and respectfully with every person we come in contact with. In addition to performing the essential functions of the position, our ideal candidate would contribute to the cultural health and overall success of the company by identifying with and promoting our Core Values.

Essential Functions :

• Process vendor invoices and check requests for payment. This includes reviewing, scanning, coding, entering, and ensuring appropriate supporting documentation.
• Responsible for the processing, tracking and mailing of checks
• Produce weekly planned payment reports for invoice approvals.
• Monitor accounts and contract billings to ensure payments are current.
• Correspond with vendors, board members and managers and respond to inquiries.
• Research and resolve billing discrepancies, missing invoices, outstanding checks, and general inquiries as required.
• Setup and transfer service for utility accounts.
• Setup and maintain automatic and recurring payments.
• Maintain unpaid invoice filing.
• Process vendor address change requests for new and existing associations
• Obtain and track W-9 forms and process annual 1099 forms.
• Setup and maintain vendor contact information in C3.
• Other duties may be assigned.

Core Competencies :

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position :

Requirements

Minimum Qualifications :

Preferred Qualifications :

ADA Requirements :

Work Posture Requirements :

Carrying Requirements :

Moving / Lifting Requirements :

Moving / Lifting Levels / Heights :

Push / Pull Requirements :

Environmental Conditions :

EEO / Drug Free Workplace