Administrative Assistant

Insight Global is hiring for an onsite Office Administrator / Manager to join an owner-operator real estate firm based in Beverly Hills, CA.

Founded by two lifelong friends with deep roots in commercial real estate (CRE), our client's firm has been a trusted name in the industry for over 40 years. With a core presence in Las Vegas and operations extending to Los Angeles and Beverly Hills, our client specializes in student housing, self-storage, multifamily, and other commercial assets. Our team is tight-knit, with long-tenured staff and a collaborative, easy-going culture.

Were seeking a versatile and proactive Administrative Assistant / Office Manager to support our Beverly Hills office. This role is a hybrid of corporate administrative duties and personal assistance for the owners, requiring someone who thrives in a dynamic environment and can wear many hats.

This is not a traditional Executive Assistant role its more hands-on, flexible, and grounded in day-to-day operations. The ideal candidate is resourceful, trustworthy, and eager to jump in wherever needed.

Responsibilities include but are not limited to :

Coordinate meetings, Zoom / Teams calls, and manage calendars

Prepare and clean up documents, spreadsheets, and proposals

Liaise with escrow and other third parties as needed

Maintain office supplies and equipment (e. g., troubleshoot scanner issues)

Provide general support to operations and accounting teams

Assist with ad hoc tasks across departments

Schedule and book corporate travel for owners or other team members as needed

Coordinate Uber pickups and vehicle servicing related to traveling (travel expenses)

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy : .

Experience in commercial real estate or related industries

Familiarity with the ebbs and flows of CRE operations

Prior experience supporting executives or business owners

Must have a HS Diploma or GED completed; higher education is highly preferred

Must have office administration, executive assistance, or related professional experience

Strong multitasking and prioritization skills

Excellent problem-solving and critical thinking abilities

High level of trustworthiness and discretion

Comfortable working independently and taking initiative

Approachable, easy-going personality