Administrative Assistant TransportationAUXILIO INC • Romulus, MI, US
Administrative Assistant Transportation
AUXILIO INC • Romulus, MI, US
28 days ago
Job type
- Full-time
Job descriptionAssist with scheduling routes, trips, and driver assignments. Support dispatch operations by communicating with drivers and staff regarding schedules or changes. Coordinate meetings, training, and departmental calendars. Track driver certifications, licensing, and training requirements. Maintain compliance files (DOT, FMCSA, state regulations, and company policies). Assist in audits and ensure documentation is up to date. Respond to inquiries from clients, parents, and community members regarding transportation services. Communicate schedule changes, updates, or issues promptly to staff and customers. Provide courteous and professional customer service at all times. Process purchase orders, invoices, and expense reports. Assist with payroll data entry and timesheet verification for drivers and staff. Track fuel usage, maintenance schedules, and transportation expenses. Support the planning and coordination of safety meetings and training events. Assist with special projects, seasonal transportation needs, and other administrative tasks as assigned. Previous administrative experience, preferably in the transportation or logistics industry. Strong organizational and time management skills with the ability to prioritize tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and transportation / dispatch software (preferred). Excellent communication skills, both written and verbal. Knowledge of DOT and state transportation regulations is a plus
Job Description
Job Description
Description :
Key Responsibilities :
Administrative Support
Perform general office duties including answering phones, managing correspondence, and maintaining filing systems.
- The administrative assistant will need to have CDL as driving will be needed on occasion.
- Routing and dispatching.
- Prepare, proofread, and distribute reports, memos, and transportation-related documentation.
- Maintain accurate driver and vehicle records in compliance with state and federal regulations.
Scheduling & Coordination :
Compliance & Recordkeeping :
Customer & Staff Communication :
Financial & Operational Support :
Project & Event Assistance :
Requirements : Qualifications :
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Administrative Assistant • Romulus, MI, US