Director of Document Management, Retention, and Data Privacy

Director Of Document Management, Retention, And Data Privacy

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services :

Join a group of passionate, dedicated public servants to support one of Indiana's most critical missions! The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation :

Mission : Champion Indiana's future by protecting children and strengthening families with compassion and determination.

Vision : Every child in Indiana thrives in a safe, loving, forever home.

Purpose : Ignite hope. Cultivate joy.

Role Overview :

The Director develops and supervises the DCS process for managing, retaining, and dispositioning documents. You will ensure compliance with applicable retention and data privacy mandates and ensure the agency is compliant with federal, state, and DCS policies and practices.

Salary : The salary for this position traditionally starts at $70,122 but may be commensurate with education or work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life :

Responsibilities include :

• Designing and implementing record-keeping systems, including databases and electronic document management systems.
• Implementing measures to : protect critical information and identify and remedy vulnerabilities in agency records management processes.
• Establish and revise agency records retention and disposition schedules.
• Maintain inventories of records series that are accurate and complete.
• Dispose of non-permanent agency records that have met retention requirements in a prompt, orderly, and documented manner.
• Transfer permanent agency records to the custody of the State Archives.
• Developing and enforcing records management policies, retention schedules, and similar governance to ensure legal and regulatory compliance.
• Developing and administering a regular agency-wide records management training program emphasizing, at a minimum, records request procedures, compliance with applicable record retention schedules, appropriate data privacy considerations, and state and federal disclosure safeguard procedures.
• Consulting with DCS Regional Designees on records management needs and practices.
• Liaising with the Indiana Archives and Records Administration ("IARA") Records Center and State Archives personnel.
• Managing a team responsible for functions including the physical transportation of records to and from the Local DCS Offices and the IARA Records Center / State Archives; electronic records management (including meeting recordings), web archiving, and digital preservation.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need for Success :

Credentials :

Essential knowledge and skills :

Additional qualifications :

Benefits of Employment with the State of Indiana :

Equal Employment Opportunity :

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.