Accounts Payable Specialist

About Us :

We are a civil site construction company specializing in site development, utilities, earthwork, and related services. We operate in the residential, commercial and municipal markets throughout Central Florida. We’re looking for a detail-oriented, motivated AP Specialist to join our finance team and support the revenue cycle and billing functions, with opportunity to cross-train into accounts payable (AR) as needed.

Key Responsibilities :

• Review incoming vendor invoices and verify appropriate documentation (purchase orders, job numbers, approvals) before processing for payment.
• Enter invoices into the accounting system, code correctly (job cost codes, GL accounts, etc.).
• Prepare and process payment batches : checks, electronic transfers, credit card transactions, ensuring timely and accurate payments.
• Reconcile vendor statements, research and resolve discrepancies, ensure correct vendor master file information.
• Monitor and control vendor balances and aging; follow up on past-due vendor invoices and discrepancies as required.
• Support month-end close around AP : e.g., accruals, cut-off invoices, reconciling sub-ledger to general ledger.
• Cross-train and assist with AR tasks when necessary : applying payments, credit card statement balancing, customer account reconciliations.
• Assist with construction industry-specific flow : subcontractor pay-applications, retainage withholding, progress-billings and requisitions, job cost reconciliation.
• Collaborate with project managers, field staff and vendors to clarify invoice issues, approvals and payment terms.
• Proactively suggest and help implement process improvements to streamline AP workflows, reduce manual effort, improve controls.
• Maintain accurate vendor master data, payment terms, contact information, job cost fields, and ensure compliance with company policies and accounting standards.

Qualifications

Required :

Preferred / bonus :

Benefits include paid time off, health insurance, potential bonus / incentive tied to performance, and training / continuing education.

Working Conditions & Additional Notes :

DRUG-FREE WORKPLACE.

Job Type : Full-time

About Foshee Construction Co., LLC :

Foshee Construction is a leading utility and excavation contractor serving Lake County, FL, and the greater Central FL area since 1994. From site preparation and excavation to utility line installations and more, we offer a wide range of services to meet the varied needs of our clients. With decades of industry experience, our team of experts brings unsurpassed knowledge and expertise to every project we take on.