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Executive Assistant

Executive Assistant

Rylem StaffingSeattle, WA, US
11 hours ago
Job type
  • Full-time
  • Permanent
Job description

Job Description

JOB TITLE : Executive Assistant

STATUS : Full-Time, Permanent

Duties & Responsibilities

All aspects of administrative support for the General Partner, two Partners and Principal :

  • Manage and maintain all aspects of calendars; schedule all calls and meetings, anticipate schedule conflicts, keep the team on time and moving.
  • Assist other members of investment team with on-site meetings as necessary.
  • Heavy and complex travel planning, including both commercial and occasional private flights.
  • Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials).
  • Monthly credit card reconciliation.
  • Expense report processing.
  • Perform miscellaneous tasks to meet in-office needs, i.e., copying, faxing, securing signatures, document handling, etc.
  • Assist extended investment team, including affiliates, with travel and other administrative needs, as needed.
  • Back-up administrative support for other Investment Professionals when necessary.

Other Office Duties

  • Event planning. Start to finish, may act as lead or assist.
  • At times, may assist portfolio companies with administrative needs – minimal.
  • Other projects as needed, or as there is interest and opportunity.

    • Knowledge, Skills, And Key Traits

  • Prefer candidates with 10 or more years of successful Executive Admin experience working with multiple C-level Executives
  • Bachelor's degree preferred. Will consider equivalent work experience
  • Proficient in Microsoft Office Suite of products. Computer literate with working knowledge of Outlook, Word, Excel, and PowerPoint
  • Expert-level ability to interact with a wide range of personalities, with a proven record of consistently being a positive individual and supportive team player
  • Solid leadership skills and strong conflict management skills
  • Robust organizational skills and ability to prioritize and multitask. Prioritizes own time and high-level manager’s time
  • Superb attention to detail bordering on obsessiveness – providing “white glove” treatment
  • High sense of urgency
  • Sharp, energetic, and creative, with the ability to “think on your feet.” Quick learner
  • Customer service focused on both internal and external customers
  • Outgoing, positive cheerful, dependable, and willing to help, no task too small or too large
  • Ability to work with speed and accuracy while juggling multiple competing priorities and deadlines
  • Ability to take initiative, work independently or as a team, problem solve, and anticipate needs appropriately
  • Excellent written and verbal communication skills, with sensitivity to audience.
  • Ability to work and maintain composure under pressure – unflappable
  • Self-starter who holds others and self to the highest standards
  • Demonstrated ability to exercise management skills in a support function
  • Proactively anticipate needs and eradicate issues before they exist
  • Unquestionable integrity and ethics
  • Strict confidentiality in handling sensitive information
  • Highly self-competitive – always raising the bar for self, as well as others, through example

    • This position has a hybrid schedule with flexibility to work remotely depending on the schedules of the Investment Professional Team.

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    Executive Assistant • Seattle, WA, US