Business Operations Specialist

Business Operations Specialist

Umbra is an American space technology company delivering advanced systems, from sensors to spacecraft, that empower customers worldwide with unmatched access to critical information from space. Our mission is simple and ambitious : redefine spacefor people, systems, and missions in every domain. Umbra's ecosystem operates through three business units : Remote Sensing (the data), Space Systems (the components), and Mission Solutions (the platforms). Together, our teams develop capabilities that deliver persistent access, resilient performance, and mission-ready solutions, advancing U.S. space leadership while keeping the world safe and informed.

Space Systems is where Umbra turns hardware and software designs into on-orbit realities; developing, implementing and iterating mission-ready core technology, while simultaneously advancing the next generation of our own satellite constellation. Space Systems is vertically integrated across the satellite architecture, thus the team designs, builds, and tests an array of critical components and subsystems, including power systems, communications, control systems, deployment hardware, avionics, and payloads, as well as the flight software, firmware and digital design solutions to support the entire hardware stack. Our focus is on first principles engineering, and our mandate is simple : it has to work when it counts. Every bolt, board, and binary is proven on our own SAR constellation, ensuring flight-proven reliability where failure is not an option.

If you want to work on cutting edge space technology while maintaining the highest standard for innovation and mission ready performance, you belong here at Umbra.

The Business Operations Specialist will play a critical role in defining, implementing, and maintaining core business processes across the organization. This individual will work cross-functionally with stakeholders in Engineering, Business Development, Finance, and Operations to drive process standardization, ensure documentation accuracy, and enable scalable growth. The role will also oversee configuration and document control activities, as well as support administrative functions for the Business Development team.

This position is based on-site in our Santa Barbara / Goleta, CA office. Key responsibilities include :

• Business Development and Capture Administration
• Support the Business Development team by maintaining proposal templates, opportunity tracking tools, and associated documentation.
• Coordinate inputs from multiple stakeholders during proposal and contract preparation cycles.
• Manage internal repositories and ensure that BD collateral, price lists, and related materials remain current and controlled.
• Business Process Development & Implementation
• Collaborate with stakeholders across departments to design, document, and roll out standardized business processes that improve efficiency and alignment.
• Identify gaps and inefficiencies in current workflows and propose improvements.
• Track and manage process adoption and drive continuous improvement initiatives.
• Documentation & Configuration Management
• Establish and maintain company standards for process documentation, ensuring clarity, accessibility, and version control.
• Administer configuration management policies and tools to maintain traceability of business documents, templates, and controlled artifacts.
• Serve as the point person for document control, including review cycles, approvals, and archival processes.