Assistant to the Associate Provost for International Initiatives & Executive Director, Center for Global Engagement

Assistant to the Associate Provost for International Initiatives & Executive Director, Center for Global Engagement

The Assistant to the Associate Provost of International Initiatives & Executive Director of CGE provides high-level administrative and operational support to the Associate Provost for International Initiatives and Executive Director of the Center for Global Engagement (CGE). This role manages a complex schedule, coordinates domestic and multi-country international travel, processes financial transactions, organizes data and records, and oversees logistics for special events and high-profile visitors. The position serves as a primary point of contact for university leaders, faculty, staff, students, alumni, and international partners, requiring exceptional professionalism, discretion, and organizational skills.

Key Responsibilities :

• Manage the Associate Provost's calendar, including scheduling meetings, conferences, and events, and anticipating future scheduling needs.
• Coordinate complex domestic and international travel in compliance with university policies, including itineraries with multiple countries, modes of transportation, and event requirements.
• Prepare detailed travel pre-approvals, expense reports, and reimbursements in multiple currencies; reconcile procurement cards and maintain accurate financial records.
• Serve as a primary liaison for visitors and international partners, arranging meetings, receptions, presentations, and other engagement opportunities.
• Plan and coordinate logistics for special events hosted by the Associate Provost, ensuring all details are executed professionally.
• Support special projects, reports, and presentations by gathering, organizing, and analyzing data; prepare professional correspondence and meeting materials.
• Maintain organized and accessible CGE records, including institutional agreements, legal documents, and strategic plan tracking.
• Provide administrative support to both internal and external advisory councils, including meeting scheduling, recordkeeping, and correspondence.
• Respond to inquiries, screen calls and visitors, and provide timely, professional communication to internal and external stakeholders.

Required Qualifications :

Additional Considerations :

Conditions of Employment : Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice : After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement : James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity : (540) 568-6991.

Reasonable Accommodation : If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.