Administrative Program Manager

Job Description

Administrative Program Manager

PURPOSE OF THE POSITION : To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by providing excellent customer services and assigned administrative duties are carried out timely and efficiently.

SUPERVISOR : Director of Administration

DUTIES INCLUDE :

• Assist in planning appointments, annual awards dinner including the silent auction, board meetings, special events, conferences etc.
• Coordinate CEO special projects including community engagement and staff development.  Maintain a database of CEO meetings and conduct follow-up activities as required.
• Serves as the liaison with other departments for effective interdepartmental communication.
• Manages projects, creates project related materials, and determines resources necessary to complete projects by established deadlines. Makes presentations, keeps records, prepares reports and drafts technical correspondence.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance with bookkeeping.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or repo1ts.
• Assist Director of Administration
• Other duties as assigned.

Requirements

Q UALIFICATIONS :

technique s; or a combination of training and experience related to the duties of the position.

Benefits

Hampton Roads Community Action Program (HRCAP) offers a comprehensive benefits package for full-time employees, effective the first day of the month following your hire date. Benefits include :

o     10 days of annual leave per year (accrued bi-weekly) for the first five years

o     Sick leave accrued at 5 hours per pay period

o     1 paid day off annually for your birthday

o     11 paid holidays, including major federal holidays

o     Medical, dental, and vision insurance available for employees and dependents

o     HRCAP covers 75% of health insurance premiums

o     Coverage begins the first of the month after hire

o     Pre-tax premium deductions via Section 125 Plan

o     403(b) retirement plan with a dollar-for-dollar match up to 3% after one year of service

Additional details are provided in the HRCAP Employee Handbook and Summary Plan Documents.

Requirements