Accountant

Accountant Position at Hudson Milestones

Hudson Milestones, a nonprofit agency serving individuals with developmental disabilities for over 75 years, is seeking a dedicated and detail-oriented Accountant to join our Finance Department. The Accountant will oversee payroll and key accounting functions, ensuring accurate financial management and compliance with regulatory requirements. This is a vital role supporting the fiscal health of a mission-driven organization that impacts lives across Hudson County.

The successful candidate will manage payroll operations, prepare journal entries, reconcile accounts, support grant tracking and compliance, and participate in audits. We are looking for a team player with strong accounting fundamentals and a passion for nonprofit work.

The position is non-exempt as specified in NJAC 12 : 56-7.2. The position does not regularly assist employees in a bonafide executive, administrative or professional capacity. The position performs specific assignments and tasks under specific supervision, devoting 100% of the work week to non-exempt work.

Key Responsibilities

• Payroll & Compliance
• Accurately process bi-weekly and monthly payroll, including bonuses, deductions, garnishments, and benefit allocations.
• Review timesheets and attendance records for payroll accuracy.
• Ensure compliance with federal, state, and local tax laws and reporting requirements.
• Maintain secure and organized payroll records.
• Serve as payroll liaison for employees and address inquiries promptly and professionally.
• Coordinate payroll-related state registrations and filings for multi-state compliance.
• Review and reconcile quarterly federal and state payroll tax filings.
• Accounting Functions
• Prepare and post general journal entries and monthly accruals.
• Perform account reconciliations and variance / flux analysis.
• Maintain the general ledger in compliance with GAAP and nonprofit standards.
• Assist with month-end and year-end closings and support financial audits.
• Manage payroll integration with accounting and HR systems.
• Assist with the preparation of financial reports, including program budgets and grant spending.
• Grant & Nonprofit Accounting
• Track and report on restricted and unrestricted funds.
• Support cost allocation for government contracts and funding sources.
• Assist with compliance reporting related to grant expenditures and invoicing.
• Collaborate with program managers to ensure financial accuracy in reporting outcomes and deliverables.
• Process Improvement & Documentation
• Identify and recommend ways to improve the efficiency and accuracy of payroll and accounting procedures.
• Maintain and update payroll and finance procedure manuals.
• Assist with special projects and finance department initiatives as assigned.

Qualifications & Requirements

Bachelor's degree in Accounting, Finance, or related field. Minimum of 3 years' experience in accounting or payroll (nonprofit or government-funded experience a plus). Familiarity with Paychex Flex or similar payroll systems preferred. Proficient in Microsoft Office Suite, especially Excel. Experience with nonprofit accounting software (e.g., QuickBooks, MIP, Blackbaud) a plus. Knowledge of GAAP and nonprofit accounting standards (FASB, fund accounting). Strong analytical skills, attention to detail, and ability to handle sensitive information confidentially. Self-starter with excellent time management and problem-solving skills. Strong interpersonal and communication skills. Must be at least 21 years of age with a valid New Jersey driver's license. Ability to work occasional flexible hours as required by the department or audit schedule.

What We Offer - Benefits

Health, Dental & Vision Insurance Health Savings Account Voluntary Life Insurance (Mass Mutual) Paid Time Off (Vacation, Sick Leave, Holidays) 401(k) with generous company match Liberty Savings Credit Union access

About Our Workplace

Hudson Milestones is a 501(c)(3) nonprofit organization recognized as a 2025 NJ Top Workplace! We are proud of our 75-year history serving individuals with intellectual and developmental disabilities in Hudson County. We are committed to creating a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected category. We provide reasonable accommodations for applicants with disabilities in accordance with the ADA. To request an accommodation, please contact : hmrecruiting@hudsonmilestones.org.