Executive Assistant

Job Description

Description

Are you a highly organized, detail-oriented professional with a passion for managing high-level tasks and supporting an executive’s personal and professional life? We are seeking a confident, articulate, and disciplined Executive Assistant to join our dynamic team. You will play a key role in managing Jack Carr's time, projects, and communication, enabling him to focus on high-level business decisions and creative work.

To be successful in this role, you should possess excellent time management skills, be able to act without detailed guidance, and thrive in a fast-paced environment. Ultimately, you will contribute to the efficiency of our team by providing personalized and timely executive support with professionalism and discretion.

Responsibilities

• Communication Management : Manage emails, phone calls, and correspondence on behalf of the executive with discretion and professionalism. Act as the primary point of contact between the executive and internal / external stakeholders.
• Calendar Management : Coordinate and manage the executive’s schedule, including meetings, appointments, and travel arrangements. Prioritize and reschedule meetings as necessary to accommodate changes in the executive’s workload and commitments.
• Travel Arrangements : Plan and book domestic and international travel, including flights, accommodations, transportation, and itineraries. Ensure all travel arrangements align with the executive’s preferences.
• Social Media Support : Intermittently assist with drafting, scheduling, or coordinating social media content in collaboration with internal marketing and communications teams, ensuring brand consistency and timely execution.
• Confidentiality : Handle sensitive and confidential information with the highest level of discretion and integrity. Maintain confidentiality in all interactions and tasks.
• Organizational Skills : Strong ability to manage complex schedules and prioritize multiple tasks effectively. Ensure the smooth execution of the executive’s personal and professional life.
• Problem Solving & Initiative : Proactive in anticipating needs, taking initiative, and independently troubleshooting problems. Able to act without detailed guidance and follow through on tasks.
• Attention to Detail : Precision in managing schedules, complex projects and personal tasks. Ensure the accuracy of reports, presentations, and communication.
• Technical Proficiency : Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook), Google Suite, Canva, and AI tools like ChatGPT for drafting and communication.
• Select Personal & Home Projects : Support as needed with household contractors, scheduling, and small-scale organizational projects to ensure efficiency across both work and home fronts.
• Adaptability & Flexibility : Available to work non-traditional hours, including the ability to respond to urgent requests. Able to adjust priorities quickly in response to shifting demands.
• Project Management : Assist with planning and executing special projects, ensuring deadlines are met and goals achieved. Collaborate with other teams to support project deliverables.
• Judgment & Discretion : Exercise good judgment in handling confidential and sensitive information, ensuring professionalism at all times.
• Professionalism : Highly articulate, capable of switching effortlessly between casual and business communication. Demonstrate excellent grammar skills and a strong focus on accuracy and quality work.

What You’ll Likely Be Doing

Qualifications

Education and Experience :

Nice to Have :

About Us

Join our team today! We support a #1 New York Times Bestselling Author and Podcast Host who is dedicated to delighting his readers and listeners while delivering a world-class product experience to customers. We are dynamic, fast-paced, and we thrive on innovation and creativity. We are lifelong students, continuously seeking knowledge and growth, pushing the boundaries of what's possible in the ever-evolving media landscape. At our company, we value team members who take ownership of their responsibilities, demonstrating a commitment to excellence and contributing to the overall expansion of their sector within the business. A positive and fun attitude is not just encouraged but essential, as we believe that a vibrant workplace is key to unlocking our collective potential. If you're ready to embark on an exciting journey with a team that values both professional development and a positive work environment, we invite you to be a part of our forward-thinking and collaborative company.