Marketing Proposal Coordinator - Construction

Why Manhattan?

Manhattan Construction Company is a family of builders committed to developing teams who do the right thing for our projects, our clients, and each other. Every year, we celebrate team members who have been with the company for 10, 20, 30, and even 40-plus years. What is it about Manhattan that makes people stick around for decades?

We offer large company benefits and professional development opportunities with the care and concern of a family-owned business. At Manhattan, you get:

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.

Check out the details in our Career Development Booklet on our website: www.manhattanconstructioncareers.com

If Manhattan sounds like the place for you, share your resume with us!

POSITION SUMMARY:

The Marketing Proposal Coordinator assists in designing, developing, and producing proposals, presentations, and other marketing materials. This position requires regular collaboration with marketing, leadership, business development, and technical team members to develop marketing materials and strategies that promote Manhattan’s positive image and services. The Marketing Coordinator works under the direction of corporate marketing and the area leadership to which they are assigned.

MAJOR DUTIES & RESPONSIBILITIES:

• Maintain scheduling and tracking systems for individual pursuit, proposal elements, and status.
• Assist in developing pursuit plans and client outreach activities ahead of RFP release.
• Assist with presentation rehearsals.
• Follow electronic file structure, access, and backup procedures for all proposal materials.
• Assist with developing proposals and presentations, including writing/editing text, design layout, custom graphics, tailoring resumes, and integrating schedules, with input from the marketing director, business developer, project director, and technical team.
• Help produce SOQs/proposals, including editing and graphics; prepare for digital and print reproduction.
• Identify and monitor SOQ/proposal criteria and ensure the response is fully compliant.
• Handle production and arrange for on-time delivery of SOQs/proposals. Gather content from the team and consultants as needed.
• Track pre-submittal meeting schedules and attendees and identify decision-makers.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals.
• Support of online presence, including social media and website.
• Embrace and implement brand standards.
• Understand and support compliance with copyright laws and photographer usage rights.
• Coordinate awards competition entries; ensure compliance with award requirements.
• Coordinate firm/company special events.
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience.
• Coordinate final project photography, including input on the shoot list.
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.
• Other duties as assigned

JOB SKILLS & ABILITIES GUIDELINES:

• Understanding of basic marketing principles.
• Organizational skills, multi-tasking.
• Attention to detail and quality of work.
• Ability to work well with various types of personalities and work styles.
• Proofreading ability.
• Knowledge of database concepts.
• Excellent time management skills; a sense of urgency.
• Knowledge of software/technologies for developing client presentations/communications.
• Proficient in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) and Microsoft Office (Excel, Word, PowerPoint).
• Understanding SOQ/proposal production, including digital and printing/binding.
• Passion for participating in professional development and community-focused organizations.

MINIMUM QUALIFICATIONS:

• Associate or bachelor’s degree: 1 to 3 years of experience recommended
• No degree: 3 to 5 years of relevant A/E/C experience required
• Recommended: Participate in mentoring; attend SMPS and other relevant industry workshops

WORKING CONDITIONS AND PHYSICAL EFFORTS:

• Ability to physically stand, bend, sit for long periods, and squat throughout the day.
• Ability to repeat the same movements.
• Ability to speak and listen to actively participate in meetings and phone calls.
• Use hands to type, handle, control, or feel objects, tools, or control.
• Occasionally lift, pull, or move up to 25 lbs.
• Occasional travel will be required, primarily in the metropolitan area but sometimes domestically (must have a valid Driver’s License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm that provides preconstruction, construction management, program management, general building, and design-build services. Manhattan’s award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a:

• 20-time Associated Builders and Contractors (ABC) Accredited Quality Contractor (AQC)
• ABC 2019, 2020, 2021, 2022, and 2023 Top Performing Contractor
• Ten-time STEP Diamond Safety Award Winner
• 2017, 2021, and 2022 National Safety Pinnacle Award winner.
• 2023 Great Company To Work For (Oklahoma Magazine)

Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients’ long-term goals, team members, and project partners. For the same reasons we have so many tenured team members, we also have been fortunate to work with many clients for decades, some for over half a century.

Attention All Third-Party Agencies, Headhunters, and Recruiters

Manhattan Construction will not accept candidate submission by unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction will not be obligated and will not under any circumstances pay any fees to said third parties submitting candidates in this manner. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.