Database Coordinator

The Data Base Coordinator is a key liaison between purchasing negotiations, new product development, and the maintenance of existing products. He or She is responsible for ensuring accurate entry, completeness, and consistency of data within supply order systems. Additionally, He or She oversees and tracks the delivery of annual setup orders along with Supply Chain to ensure smooth and timely execution.

MISSIONS

• Timely updating of catalogues in Coupa (Club Med Procure-to-Pay tool), according to Buyers' and supply chain requests.
• Works with Buyers and Operations to define products to have in catalogs.
• Informs Buyers of price changes received through various channels. Monitoring with the Buyer the correct updating of the catalogs by the suppliers (according to the evolution of the IS and Coupa portal).
• Participate in the ongoing digital and business transition.
• Resolution of errors with the IS Administrator based in Paris.
• Monthly reporting of Procurement KPI in coordination with Supply-Chain.
• KPI updating or loading in Coupa (products origins, sustainability, packaging materials etc…) in coordination with Suppliers and Buyers.
• Suppliers information updating (sites, locations, email addresses…)
• Placing and tracking orders

Skills

Hard Skills :

• Knowledge of databases and ERP
• Mastery of information systems and office automation systems : Office Pack (Excel advanced level), Business Intelligence, ERP or other purchasing management tools
• Languages : Fluent in English and Spanish is a plus

Soft Skills :

• Rigor, proactivity and responsiveness
• Sense of service and organization
• Synthesis and analysis capabilities
• Planning, prioritization and anticipation capabilities
• Meeting commitments and deadlines
• Team spirit

MAIN INTERACTIONS

Purchasing, Supply-Chain, Products & Service and Digital