Imaging Specialist

Job Description

Job Description

• Verify receipt of all inpatient and outpatient discharged records utilizing reconciliation measures and following up on missing records to ensure they are received in a timely manner.
• Strong attention to detail is critical when prepping paper chart for scanning while confirming the
• patient name, medical record number and account number are on every page in the chart, front and back.
• Initiative to repair forms as needed such as torn, wrinkled, folded and dog-eared pages is expected.
• Ensure the integrity of the legal medical record by removing all staples and paper clips, identify and separate multi-part forms prior to scanning the original.
• Copy all damaged documents so that they are fed through the scanner without difficulty.
• Scanning all paper documents within each medical record is critical.
• Responsible for troubleshooting repairs and routine maintenance of scanner. This may include replacing and ordering parts, taking appropriate action when the scanner is not working properly and cleaning the scanner with appropriate cleaning solution and materials as needed.
• Assisting Imaging Team Leader with forms inventory, writing policies and procedures, collecting copies of non-approved forms and communicating problems and issues for quick resolution.
• Maintain daily scanning logs and weekly reports of activity for data collection.
• Train new staff and promote teamwork while providing assistance to customers.
• This position serves as a resource for other members of the organization in regards to policies and procedures.
• Assembles / Analyzes all records assigned, i.e. puts records in accepted chart order and identifies and flags medical record deficiencies.
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

Qualifications