OAG - Open Records | Administrative Assistant I | 26-0144

Administrative Assistant

The Open Records Division is seeking an Administrative Assistant whose work will involve a variety of functions that support the daily activities for the division. Including customer service, disseminating information, maintaining filing systems, and administrative support. The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the States law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

Essential Position Functions :

• Provides receptionist support, answering division switchboard in a professional manner, including utilizing the divisions mail tracking computer system to assist in accurately handling and / or routing calls to the appropriate person; greets and assists visitors in a friendly and professional manner
• Sends acknowledgments to governmental bodies involved in ruling or complaint process
• Enters timekeeping for the division attorney staff on the mainframe computer system
• Stamps, logs and distributes incoming mail; reads and analyzes all correspondence including general correspondence, legal briefs and open records related documents to make an initial determination of action to be taken; drafts summary of issues raised in request for a ruling and records summary in the FoxPro case management database; assigns a file number to properly identify all correspondence
• Prepares letter rulings, correspondence, and drafts using WordPerfect software; proofreads, reviews, edits and finalizes documents with daily deadlines; mails division communications and returns documents to the appropriate parties; closes, organizes, archives and files case files
• Performs related work as assigned
• Maintains relevant knowledge necessary to perform essential job functions
• Attends work regularly in compliance with agreed-upon work schedule
• Ensures security and confidentiality of sensitive and / or protected information
• Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualifications :

Minimum Qualifications :

Preferred Qualifications :

To Apply :

To apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at OAG IS AN EQUAL OPPORTUNITY EMPLOYER