Grants Manager

Job Title : Grants Manager

Department : Finance

Reports to : Director, Grants Management

Location : Remote

Schedule : M-F 9-5pm EST

Salary Range : $80K - $125K

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health's groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview :

The Grants Manager is responsible for the comprehensive planning, administration, compliance monitoring, and reporting of federal grant awards-particularly SAMHSA-funded programs supporting the 988 Suicide & Crisis Lifeline. This role provides technical expertise and guidance throughout the full post-award grant lifecycle, coordinates reporting efforts, supports cross-departmental collaboration, and ensures strict adherence to federal regulations and organizational policies. The Grants Manager also supervises the Grants Specialist and serves as a key liaison between internal stakeholders and federal funding agencies.

Duties / Responsibilities :

• Oversee the full lifecycle of SAMHSA and other HHS-funded federal grant awards, including proposal amendments, performance reporting, and project closeouts in compliance with 45 CFR Part 75.
• Supervise the Grants Specialist, providing ongoing guidance, training, and oversight to ensure timely, compliant execution of grant deliverables.
• Interpret and apply federal regulations, including 45 CFR Part 75 and 2 CFR Part 200, to ensure alignment between federal requirements, agency-specific guidance, and internal policies.
• Serve as the primary liaison between the organization and federal agencies for post-award grant administration, ensuring timely communication and issue resolution.
• Develop and maintain internal systems for tracking federal award timelines, deliverables, budgets, and required documentation.
• Review and approve submissions of required grant reports and amendments, ensuring accuracy, completeness, and compliance with all statutory and regulatory requirements.
• Monitor allowable costs, budget performance, and spending thresholds to prevent disallowed costs or overspending; coordinate award modifications as needed.
• Collaborate with Finance to ensure financial reporting aligns with grant terms and conditions under 45 CFR Part 75, including indirect cost application, budget narratives, and cost principles.
• Provide technical assistance and training to internal teams on the application of 45 CFR Part 75, including subrecipient monitoring, procurement standards, and internal controls.
• Oversee procurement and contract management activities related to grant-funded projects to ensure compliance with federal procurement standards outlined in 45 CFR Part 75 and organizational policies.
• Review, approve, and monitor vendor contracts, consultant agreements, and subrecipient arrangements tied to federal grants; ensure timely execution and fulfillment of contractual obligations.
• Collaborate with Legal, Finance, and Program teams to resolve procurement issues, amendments, or contract disputes and to maintain accurate contract documentation.
• Disseminate updates related to federal compliance changes, including revisions to HHS or SAMHSA-specific guidance, and assist departments with interpreting and operationalizing those changes.
• Maintain a comprehensive repository of grant documentation, including prior submissions, award notices, policy references, procurement records, and audit-ready files.
• Lead or support internal audits, funder reviews, or monitoring visits as they relate to federal grants compliance and procurement oversight.
• Other duties as assigned.

Required Skills / Abilities :

Required Qualifications :

Physical Requirements :

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.