Assistant Dean, Chief Financial and Admin Officer - 127021

Reporting to the Dean of Engineering, the Senior Assistant Dean and Chief of Staff (SADCOA) serves as lead financial and administrative officer for the Jacobs School of Engineering and strategic consultant to the Dean on all School resources, schoolwide management, policy development, and operations. The SADCOA is a member of the Dean’s senior leadership team and works closely with all School leadership. Provides leadership and strategic direction for all administration in the Dean’s Office and School, including finance, academic personnel, human resources, capital and space management, data analytics and reporting, education / program administration, communications, industry relations, donor and industry event engagement and fund management, Agile Research Center and institutes, EnVision Arts and Engineering Maker Studio, IDEA Center, Center for Global Sustainable Development, self-supporting degree programs, grant writing, capital projects, and central computing operations of Jacobs School of Engineering. The incumbent also maintains dotted line reports with department MSOs, develops division policies and procedures, and provides oversight and guidance on the administration of the departments within the School.

Provide advice and data-driven analysis in support of strategic decision-making on a wide variety of School issues. Provide advice on all aspects of University policies and procedures. Act on behalf of the Dean in financial and administrative matters via delegated authorities. Provide strategic advice to Department Chairs and MSOs related to faculty recruiting, financial matters, space management, capital project planning, and other administrative matters.

Provide leadership and strategic direction to a large and varied professional, administrative and technical staff. Instill a service-oriented culture in the administration. Provide effective management & motivation to the staff to create a high performing Dean’s Office.

Develop strategies and lead implementation of plans & programs to evolve the School’s administration to meet the changing needs of the School and campus. Design, develop and implement administrative structures, procedures & processes in support of new and unique initiatives. Direct the continual application of information technology to improve administrative productivity.

Erroneous decisions will have a serious impact on the overall success of the department, division and / or the organization.

Note : This position has a dotted line relationship to the Associate Vice Chancellor, Resource Administration, in the Office of the Executive Vice Chancellor of Academic Affairs.

QUALIFICATIONS

Excellent leadership abilities to oversee multiple functions or departments through subordinate managers. Proven demonstrated knowledge & experience in managing administrative, technical & research personnel, with skills sufficient to formulate & institute new job & reporting structures as needed. Proven policy development & implementation experience. Proven space allocation model development & management experience.

Advanced knowledge of financial analysis & reporting techniques; human resources & risk management planning; accounting & payroll. Proven working knowledge & strategic leadership in the areas of academic personnel, education & research programs administration, staff human resources, personnel procedures, corporate advisory programs, event management, marketing, communication & development of new educational programs, undergraduate programming, data analytics reporting & analysis, management methodologies & oversight, capital project development & oversight, and graduate student policies. Expert level experience with contract & grant administration, rules & regulations governing acceptance & use of gifts.

Excellent skills to work collaboratively & act persuasively in sensitive situations; skills in conflict management techniques.

Skills in establishing & implementing customer service standards. Excellent ability to establish metrics for department & employee goals which measure effectiveness of contributions to efficient operations of department.

Strong knowledge of common organization-specific & other computer application programs. Advanced working knowledge of computer business applications, operations, functions & software.

Advanced project management skills, including the capability to manage capital projects. Demonstrated ability to project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources, develop & manage a capital project from beginning to end, and establish priorities as affected by budgetary issues.

Advanced knowledge of administrative management theory & ability to translate this knowledge into practice.

Advanced skills in strategy development, systems planning & change management.

Advanced working knowledge of computer business applications, operations, functions & software.

Proven strong negotiating & decision-making in dealing with pedagogical issues.

Demonstrated leadership in a research university in addressing diverse problems & in understanding the importance of structure, organization, resource & management.

Excellent analytical skills with ability to research & present strategic positions on a variety of institutional & administrative issues with a strong emphasis on the use of data-driven analysis.

Demonstrated experience in financial & accounting systems, including modeling, forecasting, & strategic planning & reporting. Ability to develop & implement such systems.

Proven ability to manage crisis situations & effectively facilitate & resolve conflicts.

Proven ability to maintain confidentiality in sensitive situations. Ability to use tact, diplomacy & discretion with emphasis on flexibility & professionalism.

Ability to support & advance the campus Principles of Community in all activities. Ability to contribute to a diverse workplace through ideas & / or experience.

Advanced degree in management or business related field and / or work experience in science / engineering.

SPECIAL CONDITIONS

• Must pass a background check.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

Pay Transparency Act

Annual Full Pay Range : $140,400 - $279,200 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $67.24 - $133.72

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure & certifications, & other business & organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, & collective bargaining agreements (when applicable).

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