Graduate Medical Education Coordinator, Psychiatry, Full Time

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community.If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 otherlocations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through ourEat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location :

Plaza-W - 2225 Evesham Road

Remote Type : On-Site

Employment Type : Employee

Employment Classification :

Regular

Time Type : Full time

Work Shift :

1st Shift (United States of America)

Total Weekly Hours : 40

Additional Locations :

Job Information :

Schedule :

Monday through Friday, 8 : 00am - 4 : 30pm. Onsite 2-3 days per week.

Flexibility required : Early mornings or evenings may be needed to accommodate physician schedules.

Travel required : for conference attendance. No weekend unless attending a conference.

Virtua recognized federal holidays are non-workdays and are deducted from PTO.

Job Summary :

The Graduate Medical Education (GME) Coordinator supports multiple functions of the GME training programs and serves as the liaison for the external entities by assisting with day-to-day management of the GME department. Ability to demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of responsibilities, functions and underlying management structure of the GME office, in organizing and independently prioritizing work. Provides a specialized service requiring an understanding of relevant practices, theories, policies, procedures, principles and compliance oversight.

Job Responsibilities :

(Residency Training Programs) Responsibilities include, but are not limited to; providing support to the Program Directors, Residents and support staff with the day-to day operations of the Residency Training Programs. Maintain all accreditation statuses by adhering to accreditation guidelines for multiple residency training programs. Assist with the interview, orientation and graduating requirements for the residents as mandated by the Accrediting bodies, State Board and Program. Strategic planning initiatives related to program evaluations, duty hours and didactics. Develop, organize, maintain and retrieve information / permanent records, such as verifications of training from multi-disciplinary filing systems and databases. Manages and oversee the logistics for all educational activities and experiences. Assist with annual budget forecast to be fiscally responsible for residency specific budgets while maintaining and monitoring expenses of residents, faculty, program directors and staff. Assists in providing support and guidance to ensure effective implementation of program initiatives and innovations. Maintaining, updating, querying and providing analytical data regarding resident applicant process. Closely monitor and participate in the residency interview process. Coordinate student rotational experiences within the training programs. Maintain residency websites. Assist with other residency programs and duties as needed or required.

(Graduate Medical Education) Responsibilities include, but are not limited to assisting and providing necessary support to the GME Manager and Director on the day-to-day operations of the GME department. Provide education, training and mentoring in the complexities of the GME training programs. Assist and participate with the Accreditation site visits for the residencies, institution and outside rotator programs, including the annual Institutional Program Review. Provide and authorized specialized review of internal and external rotational credentialing processes, with use of HR and Medical Affairs database, making sure standards of the institution are met. Create and maintain policy manuals for training programs dictated by the program specific accreditation and medical board regulations and standards. Maintain current affiliation and program letter of agreements for internal and external medical training programs. Participate on the GMEC and other residency / hospital related committees. Follow accreditation guidelines for documenting committee meeting discussions and activities. Accounts Payable and Receivable duties. Proctor intraining examinations. Provide support with program specific residency training teambuilding activities. Collaborates with interdisciplinary departments within and outside of the health system by, providing information when needed for auditing purposes, including Medicare. Update and maintain all GME specific databases and webpages. Provides oversight to the GME program budget, inclusive of the educational dollars, CME funding, and operational funding. Manages the budget effectively and adheres to all institutional policies regarding travel and business expenses. Cross train in all programs and other departmental responsibilities. Attend workshops and national conference within or out of state. Provide support in other duties as assigned.

Position Qualifications Required

Required Experience :

Three years or more of demonstrated experience in administrative / office management and support preferably in an Academic setting.

Exceptional organizational, professional and interpersonal skills.

Computer proficiency, including skills in MS Office, online data analyst and management

Must be a self-starter exhibiting a high degree of Professionalism and the ability to work independently.

Excellent written and verbal communication skills

Required Education :

Associate's degree preferred or combination ofeducation and experience

Hourly Rate : $25.24 - $37.86

The actual salary / rate will vary based on applicant's experience as well as internal equity and alignment with market data. Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to : medical / prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.

For more benefits information click here.