Administrative / CACFP Specialist

Job Description

Job Description

Salary : $14.47-$17.01

Sieda is now accepting applications for Administrative / CACFP Specialist for the Child Development Unit. This position will be located at the Sieda Corporate office in Wapello County. Some travel to the following counties : Appanoose, Davis, Jefferson, Keokuk, Mahaska, VanBuren and Wapello.

JOB TITLE : Administrative / CACFP Specialist UNIT : Child Development

REPORTS TO : Child Development Director FLSA STATUS : Non-Exempt

SUMMARY :

Works closely with the CACFP Coordinator, Child Development Director, and Assistant Director to ensure that

administrative responsibilities are carried out in a timely, organized, and efficient manner. Is responsible for supporting

high-quality CACFP programming that complies with state and federal regulations. Through monitoring, recruitment, and

tracking of Head Start centers and family day care home providers, is responsible for providing resources and support to

staff, home daycare providers, and other team members.

PRE-EMPLOYMENT REQUIREMENTS :

The requirements listed below are representative of the knowledge skill, and / or ability required to be considered for this position.

FORMAL EDUCATION :

Requires a High School Diploma or equivalent.

Associates degree in Child / Family Development, Family and Consumer Sciences, Early Childhood Education, Nutrition, or in

a related field preferred.

EXPERIENCE :

The Administrative / CACFP Specialist position requires a minimum of 1 year experience in preschool, nutrition, health, social

services, childcare, or related field.

TECHNICAL PROFICIENCY :

Requires moderate level computer knowledge and experience.

Ability to use existing software applications, including Microsoft and Google, with minimal training.

Must collect, enter, and update the My Food Program with minimal training.

Ability to perform software and / or hardware troubleshooting for routine issues on various types of equipment with

minimal assistance.

Wages : $14.47-$17.01

Deadline for applications is October 24, 2025. Sieda requires resumes for all positions in the organization. Please be certain your resume is complete, up-to-date, and includes dates of employment for past positions.

For additional information please contact :

Ranae Banicky

Sieda Child Development Assistant Director

641-207-3459

rbanicky@sieda.org

______________________________________________________________________________________________________________________________

SUMMARY :

Works closely with the CACFP Coordinator, Child Development Director, and Assistant Director to ensure that

administrative responsibilities are carried out in a timely, organized, and efficient manner. Is responsible for supporting

high-quality CACFP programming that complies with state and federal regulations. Through monitoring, recruitment, and

tracking of Head Start centers and family day care home providers, is responsible for providing resources and support to

staff, home daycare providers, and other team members.

DUTIES : ESSENTIAL FUNCTIONS

Performs multiple duties requiring moderate skills as follows :

Assists in monitoring Child Care Providers on a regular basis to assure compliance with program requirements.

Assists in monitoring CACFP records and CACFP Provider claims.

Assists in processing purchase orders as authorized by the Child Development Director and / or Assistant Director.

Maintains inventories of office equipment, computers, tablets, and other program property.

Maintains operational functions including user security and access in applicable database systems.

Maintains full familiarity with all applicable guidelines pertaining to the program and immediately reports, in writing, any

deviations to CACFP Coordinator.

Assists in the development of CACFP Management Plans / Budgets for Centers and the Head Start federal grant application.

Plans meals, in conjunction with the catering sites and contracted dietician, which meet the USDA requirements for

preschool children and children who require special dietary modifications.

Calculates, monitors, and submits monthly CACFP claims for Head Start centers.

Prepares contracts for Head Start catering sites. Meets with site personnel to update and review contracts as needed.

Conducts two unannounced site visits in each Head Start classroom annually to ensure compliance with applicable

regulations.

Tracks all required information regarding nutrition service delivery areas for Head Start program and funding reports.

Develops and monitors nutritional training for all Head Start staff.

Provides additional training and support for nutrition staff per new employee orientation schedule or individual staff

development plans.

Reviews and approves monthly nutrition activities.

Provides regular written and oral reports for nutrition services to the CACFP Coordinator and / or the Child Development

Director.

Assists the CACFP Coordinator in identifying training needs and potential resources.

Other duties determined necessary to achieve the goals of the agency.

INDEPENDENT ACTION :

Receives periodic supervision regarding task guidelines and completion.

DECISION-MAKING AUTHORITY :

Limited independent decision-making authority.

ADDITIONAL TRAINING :

Obtain training required by Sieda and Child and Adult Care Food program guidelines.

Must complete required training hours annually, per Iowa Bureau of Nutrition and Health for Child and Adult Care Food

programs.

Mandatory reporters of child and dependent adult abuse are required to hold valid training certifications.

Must have up to date certification in CPR / First Aid and Universal Precautions.

Participate in pre-service, in-service / other training, staff meetings, and committee work as required.

Seeks out professional development through education, role modeling, mentoring, and available resources and training

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opportunities.

PROGRAM REPRESENTATION :

Requires varying levels of interaction with staff, customers, and other agencies in a role where they represent the Child and

Adult Care Food program and the Head Start program.

PROGRAM DESIGN AND PLANNING :

Involved in the planning of a limited area within the Child and Adult Care Food program reflective of his / her job

responsibilities.

SUPERVISORY RESPONSIBILITY :

None

OTHER REQUIRED SKILLS / ABILITIES :

ORGANIZATIONAL EXPECTATIONS : ESSENTIAL FUNCTIONS

Supports and models the organizations and units mission, vision, and values.

Maintain a regular attendance pattern to ensure the continuity of services and adequate staff coverage.

Demonstrate professional behavior at all times including appearance and maintaining an orderly and functional work area.

Treat all individuals in a courteous, non-judgmental, reasonable and confidential manner.

Must uphold the National Association for the Education of Young Children (NAEYC) Code of Ethics and Head Start Standards

of Conduct.

Accepts responsibility as a member of the team and works cooperatively with all staff for the benefit of children and their

families.

Meets all required deadlines.

LANGUAGE SKILLS :

Ability to speak comfortably and effectively one-to-one or in group settings.

Ability to demonstrate good listening skills.

Ability to read, analyze, and interpret most complex documents.

Ability to respond effectively to customer / staff complaints.

REASONING ABILITY :

Ability to define problems, collect data, establish facts, and take appropriate action based on compliance with established

rules, regulations, policies, and procedures.

Ability to convey information to staff, parents, and members of the local community.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the

essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk, hear, stand, walk, move quickly, use

hand to finger, handle, or feel; and reach with hands and arms.

The employee must occasionally lift and / or move 50 pounds, climb stairs, pick up and move children and / or equipment.

Vision abilities required by this job include close, distant, and peripheral vision.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the

essential functions of this job.

The work environment is both inside and outside.

The noise level of the work environment is usually moderate.

OTHER :

Must pass pre-employment state criminal record and federal fingerprinting check, then successfully pass a state criminal

record check every 2 years and a federal fingerprint check every 4 years for the duration of employment.

Must complete and maintain a current physical examination and TB screen for the duration of employment.

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Travel is required both in and outside the service area. Proof of auto insurance and valid driving license is required.

PRE-EMPLOYMENT REQUIREMENTS :

The requirements listed below are representative of the knowledge skill, and / or ability required to be considered for this position.

FORMAL EDUCATION :

Requires a High School Diploma or equivalent.

Associates degree in Child / Family Development, Family and Consumer Sciences, Early Childhood Education, Nutrition, or in

a related field preferred.

EXPERIENCE :

The Administrative / CACFP Specialist position requires a minimum of 1 year experience in preschool, nutrition, health, social

services, childcare, or related field.

TECHNICAL PROFICIENCY :

Requires moderate level computer knowledge and experience.

Ability to use existing software applications, including Microsoft and Google, with minimal training.

Must collect, enter, and update the My Food Program with minimal training.

Ability to perform software and / or hardware troubleshooting for routine issues on various types of equipment with

minimal assistance.