Office Assistant -

Job Description

Job Duties/Description:

• Welcome and assist visitors, clients, and callers.
• Manage mail, email, voicemail, and package handling (incoming and outgoing).
• Coordinate the printing, binding, and delivery of project documents.
• Maintain tracking spreadsheets for shipping and courier services to ensure accurate billing.
• Ensure premises are tidy and supplies are well-organized; keep coffee bars, food, and beverage coolers stocked.
• Monitor and manage monthly office supply expenditures to stay within budget.
• Schedule and manage appointments, meetings, lunches, and conference room bookings.
• Organize staff events and support client event preparations as needed.
• Arrange office lunch and learn sessions with vendors, including coordinating food, delivery, tracking dietary restrictions, setting up audio/visual needs, documenting attendance, and cleaning up meeting spaces.
• Report daily balance checks to relevant parties.
• Oversee maintenance of office facilities and equipment.
• Provide administrative support to the leadership team as required.
• Assist in editing the internal monthly newsletter(s).

Requirements:

• Minimum of 1 year of office administrative experience
• Proficiency in MS Office is required.
• Experience with Adobe Suite (e.g., Illustrator or Photoshop) is a plus.

Additional Info:

• Pay range: $21-26/hr
• Schedule: M-F 8a-5p
• Location: In office
• Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

To apply please email your resume to bmacdonald@ultimatestaffing.com