Accounts Payable Specialist

Accounts Payable Specialist

Full-Time | In-Office | Ann Arbor, MI

For over 60 years, Shar Music has supported musicians, educators, and orchestras with high-quality string instruments and service. Join us and help keep that mission moving forward by maintaining reliable financial processes that support our team, our customers, and our partners. If you have strong organizational skills, a passion for accuracy, and want to make an impact through your work, we'd love to hear from you.

Essential Duties & Responsibilities :

• A / P Forecast Reporting : Deliver weekly accounts payable forecast reports including due and upcoming invoices, recurring expenses, historical payment trends, expected but not yet received invoices, and upcoming A / P expectations based on invoices received and expected incurred expenses using historical analysis.
• Ensure accurate invoice entry into the accounting system, flag duplicate or questionable charges.
• Vendor Communication : Maintain clean communication loops with vendors regarding invoice receipt, payment terms, and issue resolution.
• Migrate invoice records to a digital system to improve accessibility and streamline processes.
• SOP Compliance : Follow existing standard operating procedures for payment processing and vendor onboarding.
• Document end-of-month (EOM) tasks with clear instructions and identified ownership.
• Support month-end and year-end closing by preparing A / P reports and assisting with reconciliations and accruals
• Invoice Processing : Process vendor invoices, match them with purchase orders and receiving documentation, and route for timely approval and payment.
• Payment Processing : Prepare and process weekly payment runs including checks, ACH, and wires in accordance with vendor terms.
• Reconcile bank and credit card statements and investigate discrepancies as needed.
• Maintain accurate financial records and file supporting documentation in both digital and physical formats.
• General Ledger Entries : Post journal entries related to accounts payable transactions and ensure proper documentation.
• Rentals Support : assist with data entry and filing of rental paperwork and accounts.
• Tax Exemption Certificates : process and enter tax exempt certificates into Avalara / AvaTax or other tax systems.
• Review and process employee expense reports in accordance with company reimbursement policies.
• Work with internal departments to resolve discrepancies related to purchase orders, goods received, and invoice details.
• Respond promptly to internal and vendor inquiries regarding invoice and payment status.
• Assist with internal and external audits by providing invoice records, reports, and supporting documentation.
• Documentation and Filing : Prepare documentation for contracts, transactions, or regulatory compliance. Search files, databases, or reference materials to obtain needed information. File documents or records.
• Administrative Support : Provide general administrative support and assistance to the accounting department as needed.
• Adhere to established KPIs and performance standards to ensure consistent quality and efficiency in all projects.
• Other duties as assigned.

Desired Qualifications :

Benefits for full-time employees :

Shar Music is an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence, and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other category.