Acquisition Program Manager

Job Description

Job Description

Responsibilities

• Plan, execute, and oversee acquisition programs from initiation to completion, developing and managing budgets, schedules, and resources to align program objectives with organizational goals and client needs.
• Serve as the primary point of contact for program stakeholders, facilitating effective communication and collaboration, and conducting regular briefings and status updates to keep stakeholders informed of program progress.
• Identify, assess, and mitigate program risks by developing and implementing risk management plans and contingency strategies, and monitor and report on risk status throughout the program lifecycle.
• Establish and monitor key performance indicators (KPIs) to track program progress and performance, conduct regular program reviews and assessments for continuous improvement, and implement corrective actions as necessary.
• Maintain comprehensive program documentation, including plans, reports, and records, prepare and submit required reports to senior management and external stakeholders, ensuring all documentation is accurate, up-to-date, and in compliance with organizational standards.
• Provide proactive acquisition assistance, recommendations, and document preparation support in all areas of the acquisition lifecycle, from pre-award to post-award phase within established acquisition timelines and including contract closeout.
• Assist in the preparation of Statements of Work (SOW), Performance Work Statements (PWS), Statements of Objectives (SOO), Independent Government Estimates (IGE), Requests for Information (RFI’s), Small Business Administration (SBA) offer letters, awards against GSA scheduled contracts and all others awards, as well as other acquisition pre-award and award related documents.
• Provide acquisition support to include different contracting methods and acquisition approaches for any and / or all pre-award contracting actions to include research documentation of relevant historical procurement information and current market / industry information, assist in the preparation of required justifications, inter-agency agreements (IAAs), determination and findings (D&F), Memorandums of Understanding (MOUs), comprehensive individual acquisition plans, and any other pre-award required contract documents.
• Provide acquisition subject matter expertise on appropriate acquisition strategies and other elements of acquisition planning, including assessments of alternatives and risks and consideration of sourcing priorities.
• Assist in the preparation of Quality Assurance Surveillance Plans (QASPs), Requests for Proposals / Requests for Quotes (RFPs / RFQs) with recommendations on the appropriate solicitation terms and conditions to be used in contract award.
• Assist in the preparation of source selection evaluation criteria and Source Selection Plans (SSPs) and all required information for the SSP to include at a minimum : roles and responsibilities of all source selection evaluation team members, detailed selection procedures, outline vendor screening process, supporting proposal evaluations, obtaining appropriate Source Selection Evaluation Board (SSEB) panel members’ Organizational Conflict of Interest (OCI), and Non-Disclosure Agreements (NDAs), as required.
• Assist and support price / cost analysis on contractor submitted cost proposals / quotes to include, detailing direct / indirect cost elements, development of price negotiation memoranda, cost reasonableness, allowability, and allocability.
• Review, evaluate, and provide recommendations on contractor price proposals for adequacy and compliance with laws and regulations, and with the Cost Accounting Standards (CAS).
• Assist in the development and preparation of contracts / contract modifications, provide support and prepare documentation to exercise option years, increase / decrease level of effort as necessary, adjust terms and conditions as required, obligate funds, de-obligations of unused contract funding, and / or any other contract modifications that are warranted as necessary throughout the life of the contract.
• Support the review and evaluation of various periodic and routine contractual actions submitted by the contractor, ensuring actions are in accordance with contractual agreements and existing regulatory directives and assist with the coordination of requests for deviations from contract terms or conditions.
• Assist with the organization and maintenance of contract files to include recording and filing correspondence, filing awarded contract documents, and preparing and filing documentation on any issues that may arise during the course of contract performance.
• Support the management of the contractor invoicing process.
• Other job-related duties as assigned.

Required Qualifications

Preferred Qualifications and Professional Skills

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