Project Manager Tech

Mid-Level Administrative Support Specialist

Job Title : Mid-Level Administrative Support Specialist

Type : Contract

Level : Mid-Level

Location : Redmond, WA

Workplace : Onsite

Duration : ASAP to [date], with potential for extension

About the job :

How would you proactively manage a complex calendar in a fast-paced environment?

How do you prioritize and execute tasks with shifting priorities?

Do you have experience in organizing and coordinating team meetings and events?

Are you proficient in using Microsoft Excel for data analysis and reporting?

Can you effectively manage and support executive travel arrangements? Do such questions intrigue you?

Summary of the opportunity :

Client Overview : We are hiring for a leading technology company based in Redmond, WA.

Role Summary : As a Mid-Level Administrative Support Specialist, you will be responsible for managing complex calendars, coordinating team meetings and events, supporting executive travel arrangements, and providing general administrative support to the team. Your role will contribute to the overall efficiency and effectiveness of the team.

What are the key responsibilities?

Proactively manage complex calendar for GM, ensuring accurate scheduling and prioritization

Work closely with leads and program owners on planning and execution of team priorities and deliverables

Organize global morale events and team meetings for a 140 person organization

Maintain distribution groups, security groups, and team memberships

Manage travel arrangements for GM and act as a resource for travel-related issues

Reconcile and submit expense reports, ensuring coding accuracy and compliance with company policies

Support full hiring cycle by managing PCNs, requisitions, and onboarding new hires

Provide hardware tracking and assist with equipment procurement

Complete special projects as assigned with operational excellence

Maintain a professional attitude and contribute to the team culture

What experience are we looking for to drive success?

MUST-Have Skills and Qualifications :

5+ years of administrative or business support experience, preferably supporting executive / upper-level management

Proficiency with Microsoft productivity software, including Outlook, Microsoft Teams, SharePoint, OneNote, and PowerPoint

Preferred Skills and Qualifications :

Bachelor's Degree in a relevant field or equivalent experience

Budget management experience

Strong communication skills, both written and verbal

Exciting Opportunity : This role presents an exciting opportunity to work with a supportive team and gain exposure to AI technology. You will have the chance to contribute to general operational support, calendar management, and business management.

Competitive Compensation : Competitive hourly rate offered.

Application Process : To apply for this role, please email your resume, highlighting your relevant experience and qualifications to priyankaa@ifgpr.com. Please ensure that your application provides accurate information.

Equal Employment Opportunity : We are committed to diversity and inclusion. We encourage diverse candidates to apply and provide accommodations for individuals with disabilities.

In conclusion : Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at priyankaa@ifgpr.com.