Research Administration Advisor I- Pre Award

Research Administration Advisor I- Pre Award

Location

US-NY-Potsdam

ID

2025-1266

Position Type

Staff

Remote

No

Visa Sponsorship Eligible

Yes

Hybrid Role

No

Pay Range

USD $25.00 - USD $27.09 / Hr.

Overview

Responsibilities include working closely with the Preaward Lead in the oversight and performance of pre-award functions including the preparation, review, and submission of sponsored research proposals to federal, state, and private sponsors. The activities involved include assisting in the coordination and development of proposals; reviewing proposals to ensure sponsor and institutional compliance; submitting proposals to federal, state, and private sponsors via prescribed submission portals, sites, or electronic or physical mailings; mentoring and developing Research Administrators and / or department / campus staff in preaward requirements or needs. May also serve or assist with the operation or development of PeopleSoft Grants Management system enhancements, questions and data integrity as well as query creation and running.

Specific Activities :

• Prepare budgets and budget justifications for submission with sponsored research proposals to federal, state, and private funding agencies.
• Assist in the preparation of required agency forms, required documentation, and the completion of online agency forms for proposal submissions.
• Ensure that all agency requirements for proposal submission have been met prior to any applicable deadlines.
• Shares responsibility for the electronic submission of proposals to federal, state, and / or private sponsors in the absence or unavailability of the AVP for Research & Tech Transfer, Pre-Award Lead, and / or other authorized signing officials.
• Help faculty to locate funding opportunities by assisting in the setup of searches, registration in subscription databases, or assisting the SRS in their assistance to the faculty as requested.
• Assist with the day-to-day management and oversight of pre-award functions and services; including but not limited to proposal review and submission into PeopleSoft system, maintain / update PeopleSoft with unfunded proposals (V102), maintain / run faculty current and pending reports.
• Remain current on research administration policies and procedures
• Provide input to maximize efficiency and effectiveness of Preaward processes
• Perform other duties as assigned

Responsibilities

95% Pre-Award Research Administration Advisor

5% Professional Development

Qualifications

Education :

Minimal Qualifications : Associates degree or equivalent work experience (or a combination of the two) preferably in sponsored research / grants management

Preferred Qualifications : Associates degree or equivalent work experience (preferably in sponsored research / grants management) (or a combination of the two) preferably in sponsored research / grants management

Experience :

Minimal Experience : Minimum of 1 year work experience (preferably in higher education setting).

Preferred Experience : Two or more years in a research administration-related field; advanced knowledge of sponsored research regulations; experience with Peoplesoft or similar database and / or query development.

Essential Skills

Essential Skills :

Preferred Skills :

Physical Demands

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety

Health & Safety : All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University's Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement

DISCLAIMER : The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement

Special Instructions to Applicants : An equal opportunity / affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records