Executive Assistant and Office Manager

About Junior

Were building cutting-edge LLM-powered tools to supercharge the investment research process for private market investors. Our clients include several of the worlds top 10 private equity and consulting firms and are responsible for investing billions of dollars annually. Were a profitable bootstrapped company with a growing team of 17 based in London and NYC.

You can read more about the company mission & values here

Role Description

Were hiring an Executive Assistant and Office Manager to support our CTO and keep our New York office running smoothly. Youll be the front-of-house heartbeat of the NYC office : shaping a welcoming organised workspace coordinating culture-building initiatives and ensuring day-to-day operations run seamlessly. At the same time youll be a trusted partner to the CTO - managing calendars and travel supporting communication and workflow and anticipating needs to keep priorities moving.

This role is ideal for someone with 3 years of experience in workplace experience office coordination EA support or operations - ideally in consulting private equity or high-growth tech - who wants variety ownership and impact in a growing start-up.

This is an in person role MondayFriday.

Responsibilities

Workplace Experience & Culture :

Serving as the primary front-of-house contact offering warm concierge-level support to employees guests and vendors

Coordinating team lunches internal events socials and ad-hoc celebrations

Assisting with internal communications announcements and culture initiatives

Looking for opportunities to elevate the workspace and overall employee experience

Helping with company offsites

Executive Support :

Managing the CTOs calendar with strong judgement and clear prioritisation

Coordinating travel itineraries logistics and meeting preparation

Supporting inbox organisation follow-ups and internal communications

Tracking action items deadlines and workflows across ongoing projects

Acting as a reliable point of contact between the CTO and internal / external partners

Anticipating needs solving problems proactively and escalating when appropriate

Handling confidential information with professionalism and discretion

Office Operations & Workplace Management :

Overseeing day-to-day office operations to ensure the space is tidy functional and fully stocked

Managing relationships with building management vendors and service providers

Coordinating onboarding and offboarding : desk setup equipment office access and welcome materials

Managing inventory and ordering of supplies snacks equipment and general office essentials

Coordinating with building management maintenance security and external vendors

Managing mail deliveries and general office correspondence

About You

We are looking for someone who :

Has 3 years of experience in EA office management workplace experience or operations

Is ultra-organised with exceptional attention to detail and the ability to manage shifting priorities

Is highly responsive with strong judgement around scheduling prioritisation and time management

Operates with discretion maturity and high emotional intelligence especially when handling sensitive information

Is naturally proactive anticipating needs and solving problems before they arise

Has excellent written and verbal communication skills able to communicate confidently with executives teammates and external partners

Is tech-savvy and comfortable adopting new tools to streamline systems and boost efficiency

Cares deeply about team culture and creating a warm enjoyable and productive workplace

Is based in New York fluent in English and has the right to work in the US

Bonus points if :

Youve worked in consulting private equity finance or high-growth tech

Youve supported senior leaders or operated in fast-paced high-standards environments

Benefits

All the usual benefits (competitive pay healthcare gym etc)

Plus some unusual benefits :

International travel - opportunity to travel to and work from New York and London as well as company offsites (the last one was in Greece!)

Office onsite chef-prepared meals

Significant equity

How to Apply

If youre excited about building a high-performance environment and supporting leadership at the highest level wed love to hear from you. Email us at with your CV and a brief introduction. Please include :

Your CV

Answers to the following questions :

What are three ways an EA can materially improve the productivity of a CTO or technical leader

What does excellent operational support look like to you

How do you think about building culture in an early-stage start-up

This is a critical hire. Youll work closely with the CTO and US team becoming a trusted partner in helping the business operate smoothly and scale effectively. If youre highly organised proactive and enjoy creating an excellent environment for others to excel wed love to meet you.

Required Experience :

IC

Key Skills

Administration And Accounting,Patient Care,Data Entry,office supplies,General studies,Excel,Front Desk Reception,Scheduling,Front Office,Detail oriented,Organization skills,Telephoning skills,Administration And Secretarial,Office Management,Word Processing

Employment Type : Full-Time

Department / Functional Area : Operations

Experience : years

Vacancy : 1