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Office Manager/Firm Administrator
Office Manager/Firm AdministratorBell & Associates, Inc. • Los Angeles, CA, United States
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Office Manager / Firm Administrator

Office Manager / Firm Administrator

Bell & Associates, Inc. • Los Angeles, CA, United States
9 days ago
Job type
  • Full-time
Job description

Office Manager – Firm Operations & Administration

The Office Manager is responsible for managing, coordinating, or directly performing a wide range of operational, administrative, and strategic duties. Responsibilities are listed below, not in order of priority.

1. Firm Management & Partner Support

  • Work closely with the Managing Partner (MP) to oversee day-to-day firm operations and stay informed on firm activities.
  • Execute initiatives and directives from the MP to ensure smooth organizational performance.

2. Accounting & Finance Administration

  • Handle internal accounting tasks including payroll processing, accounts receivable collections, vendor payments, and maintaining accurate books and records for the firm.

    • 3. Staff & Human Resources

  • Coordinate core HR functions such as maintaining CPE / training records, managing firm licenses, tracking PTO, onboarding and offboarding employees, ensuring HR compliance, and assisting with recruitment.
  • Review timesheets, support performance appraisal processes, manage benefit plans with the MP, and coordinate firm events and employee engagement activities.

    • 4. Partner Support & Meeting Administration

  • Attend all partner meetings and retreats; assist with agenda planning, preparation, and follow-up.

    • 5. Strategic Planning & Execution

  • Support the MP in developing, implementing, and monitoring firm strategic goals and initiatives.

    • 6. Technology Coordination

  • Partner with the MP and IT Director to support the firm's technology systems, including time and billing platforms, network operations, software applications, email, internet, and phones.

    • 7. Website & Digital Presence

  • Work with the MP and IT Director to maintain and update the firm’s website and manage social media presence.

    • 8. Office Administration & Facilities

  • Oversee office equipment, supply purchasing, space planning, and maintenance of firm policies and procedures.

    • 9. Contract & Vendor Management

  • Assist the MP in negotiating and maintaining firm contracts, including insurance, benefits, banking relationships, and office lease matters.

    • 10. Professional Development & Best Practices

  • Stay current on administrative best practices by networking with other firms, participating in practice management associations such as CPAFMA, attending conferences, and engaging in ongoing professional learning.
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    Office Administrator • Los Angeles, CA, United States

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