Administrative Assistant - Registry

Salary : $31,176.00 - $45,650.00 Annually

Location : PCSO Administration - 971 Jason Lopez Circle Bldg C Florence AZ 85132, AZ

Job Type : Full-Time

Job Number : 202500729

Department : Sheriff's Office

Opening Date : 08 / 21 / 2025

Closing Date : Continuous

Description

JOB SUMMARY

Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine / standardized or recurring duties.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES :

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and paying invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

MINIMUM REQUIREMENTS TO PERFORM WORK

MINIMUM REQUIREMENTS TO PERFORM WORK :

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, Skills and Abilities :

PHYSICAL DEMANDS :

The work is sedentary requires exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT :

Work is performed in a relatively safe, secure, and stable work environment.

Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below :

15 Vacation Days Accrued Annually Starting Day One

After Three (3) Years of Service 18 Vacation Days Accrued Annually

Two Week Sabbatical After Five Years of Continuous Service

Quarterly Wellness Challenges

Some Medical Plans with Zero Employee Premium Cost

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)