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Entry Level Administrative Assistant - Remote

Entry Level Administrative Assistant - Remote

JobCertifyCharlotte, NC, US
30+ days ago
Job type
  • Full-time
  • Remote
Job description

About the job Entry Level Administrative Assistant - Remote

Arkestro is seeking a Administrative Assistant for our Global Data and Analytics team. The ideal candidate is highly organized, a systems thinker, a problem solver and someone who feels comfortable communicating with all kinds of people via a variety of methods. The Global Data and Analytics Team is a growing department of Data Scientists, Engineers, Analysts, critical thinkers. We are embarking on a multiyear journey to build an advanced analytics and data driven discipline to all aspects of our business. To support this effort, cross-functional teams have been tasked with rapidly building, testing, and scaling high-priority use cases and the supporting data infrastructure.

How you'll CREATE :

  • This position is responsible for providing administrative support to the Chief Data Officer and their team, located in several countries and across the USA.
  • Provide day-to-day administrative support to the team, including scheduling individual meetings, prioritizing requests, and reserving time for solo work.
  • Support the Data and Analytics team by scheduling group meetings, submitting invoices for payment, identifying improvements to team processes, and assisting with creation of department presentations and other communications.
  • Tracks department deadlines, deliverables, and budgets, following up on elements as needed.
  • Assists with light data and analytics duties, including coordination of data presentations, consolidating, and supporting the entire team on communications including internal and external business partners.
  • Review incoming document deliveries and distribute accordingly.
  • Coordinate meetings and conference calls for the internal Data and Analytics team as well as external teams, including global teams in the UK (United Kingdom), India and other locations.
  • Make travel arrangements and complete travel and expense reports.
  • Assist with getting all necessary paperwork for processing payments.
  • Keep detailed and organized information tracking chart.
  • Other duties as assigned.

Bring your VIBE :

  • 2+ years of team coordinator and executive assistant experience
  • Self-Starter who works to understand business objectives and goals to provide anticipated support to the team without direct guidance
  • Degree in business administration, data and analytics, or related degree
  • Proficient in MS Office suite
  • Must thrive in a fast-paced environment and able to work under limited supervision
  • Excellent written, verbal, and outgoing / upbeat interpersonal skills
  • Highly dependable, proactive and can be relied upon to complete tasks
  • Willingness to aggressively chase down information
  • Ability to work quickly and accurately under pressure
  • Ability to multi-task and prioritize
  • Ability to perform research, summarize info and report back findings
  • Experience within entertainment or data and analytics fields (preferred)

    • Perks Playlist :

  • Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching
  • Flexible Paid Time Off plus Paid Holidays, 2 week Winter Break & Wellness Fridays (year-round)
  • Medical, Dental and Vision Insurance
  • Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)
  • Robust Employee Assistance Program (for you and your loved ones
  • Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements
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    Entry Level Administrative Assistant • Charlotte, NC, US