Accounts Payable Coordinator

Accounting Specialist

Finance Team

Damien Center Values

Dignity-Collaboration-Accountability-Equity-Quality-Innovation

Founded in 1987, Damien Center is Indiana’s oldest and largest AIDS service organization (ASO) and serves more than 8,000 individuals living with or at risk for HIV through a comprehensive, innovative approach to care and prevention. Our purpose is to be a trusted partner in providing services, education and advocacy for all people living with or at risk for HIV and any person seeking a safe and welcoming home for care. Our services include care coordination, clinical and pharmacy services, mental health, housing, and nutrition.

Position Summary :

The Accounts Payable Coordinator provides professional administrative departmental support and collaboration to the Finance Team, and cross functionally across the organization. This position receives, reviews, and processes vendor invoices and customer payments, along with a variety of tracking and reporting of financial transactions. The Accounts Payable Coordinator will demonstrate a strong attention to detail with the ability to work with management, staff, vendors, and clients to accomplish the strategic goals of the Finance and Damien Center teams.

Duties and Responsibilities :

This job description describes the general nature and level of work performed by employees assigned to this position. It should not be construed as an exhaustive list of all required duties, responsibilities, and skills.

• Reviews incoming vendor invoices and verifies all transaction details for proper coding.
• Obtains authorization for payment in accordance with financial policies.
• Researches and resolves financial discrepancies.
• Reconciles vendor statements.
• Enters transactions into accounting platforms for payment and ensures invoices are funneled to the appropriate team member for processing.
• Coordinates check printing, signing, scanning of all documentation, and mailing of checks.
• Performs upload of checks to online banking platform.
• Tracks and monitors all credit card purchases and obtains appropriate receipt documentation.
• Enters payment of credit cards.
• Reviews employee mileage and expense reimbursement requests.
• Assists with conference registrations and travel arrangements, as necessary.
• Provides various reporting on a weekly and / or monthly basis.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents in appropriate electronic and physical locations; assists with removal of documents for off-site storage according to records retention policies.
• Other financial and / or departmental administrative duties as requested.
• Assists with fixed asset tracking and documentation.
• Assists with monitoring and maintaining Finance Outlook email accounts.
• Reviews and enter purchase requests.

Education and / or Experience

Minimum of a high school diploma or GED required. Associates or bachelor’s degree or equivalent preferred. One to two years of accounting experience required with two to three years preferred. Experience in nonprofit and / or medical setting preferred. Superior organizational skills with attention to detail required. Experience working in the nonprofit sector or medical setting preferred, but not required.

Knowledge, Skills, and Abilities :

Possess superior organizational and administrative skills. Excellent interpersonal and communication abilities. Excellent computer skills in a Microsoft Windows environment. Ability to work independently and achieve high standards of productivity, achieving deadlines and with superior product results. Strong calendaring, organizational, and document management skills required. Proactive approach to solving problems and communicating to leadership. Knowledge of office management systems, procedures, and office equipment required. Excellent time management skills and ability to prioritize work.

Qualifications

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed are representative of the basic knowledge, skills, and / or abilities required.  Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.  The individual in this role must display the highest level of integrity and confidentiality. The individual should have effective communication skills, attention to detail and organization, and flexibility and adaptability. The individual will also maintain knowledge of trends in their area of responsibility.

Physical Demands :

The physical demands described here are general representations of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, talk, and hear. The employee frequently is required to use hands to touch and handle objects. The employee frequently stands or walks.

The employee must occasionally lift and / or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions. Remote work is on a case-by-case basis and must be approved by the supervisor.

Individuals should maintain personal and professional competency and work to create an environment of courtesy, respect, inclusion, and positivity in all interactions both internal and external to the organization.

FLSA Status : Hourly, Full-time, Non-Exempt

Leader : Accounting Manager

Salary : $22.66 / hr

Benefits :

12 paid holidays

Protecting our team members, clients, volunteers, and community partners is an integral part of how we ensure our continued work with the clients we serve.  As a condition of employment, Damien Center requires team members to be vaccinated against influenza and receive a tuberculosis skin test (or chest x-ray) annually, barring an approved religious or medical exemption.

Damien Center is an Equal Opportunity Employer

Damien Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, family status, ethnicity, national origin, age, disability, marital status, amnesty, status as a covered veteran, other legally protected status, or genetic (including family medical history) information.

Damien Center complies with applicable federal laws and with all state and local laws governing non-discrimination in employment in every location in which Damien Center has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Please apply at www.damien.org / job-opportunities

This position description does not constitute a contract of employment or guarantee of any terms or conditions of employment.  Damien Center employees are employed on an at-will basis. Nothing in this position description restricts Damien Center’s right to assign or reassign duties and responsibilities to this position at any time.