Payroll Tax Specialist

Job Title : Payroll Tax SpecialistJob Description

We are seeking a dedicated Payroll Tax Specialist to join our team. This role involves planning and managing tax compliance, preparing and filing tax returns, and handling tax audits and inquiries. The ideal candidate will stay informed about tax requirements and changes, ensuring our organization remains compliant with federal, state, and local regulations.

Responsibilities

Stay updated on tax requirements and changes by monitoring agency notifications and conducting research.

Prepare and file tax returns, ensuring timely registration with taxing authorities and compliance with pay and filing frequency regulations.

Gather financial records and information, creating strategies to minimize liabilities and maintain accurate spreadsheets.

Research and respond to agency inquiries, verifying internal records and resolving indirect tax-related issues.

Maintain thorough records, including proof of payments, filings, and jurisdiction listings, and respond appropriately to notices.

Essential Skills

3+ years of experience with multi-state payroll tax, including Ohio, Pennsylvania, and other Northeast states.

3+ years of experience in auditing, handling agency inquiries, and record-keeping of payroll taxes.

3+ years of experience in payroll processing for organizations with 10+ employees, ideally for 20k+ employees.

3+ years of experience with payroll systems such as ADP, Paylocity, Ceridian, Kronos, or similar.

3+ years of experience with Microsoft Excel, including sorting, filtering, and basic pivot tables and formulas.

Additional Skills & Qualifications

Strong understanding of payroll tax, state tax, and multi-state tax preparation.

Proficiency in managing tax processes and handling complex tax scenarios.

Work Environment

The position operates onsite four days per week (Monday through Thursday) in a team of 13 in Payroll. The role is based in a state-of-the-art facility in Blue Bell, PA, offering amenities such as a gym and lunch room. This opportunity provides a chance to work for a leading landscaping services company with a forward-thinking leadership team and a commitment to promoting from within.

Job Type & Location

This is a Contract to Hire position based out of Blue Bell, PA.

Pay and Benefits

The pay range for this position is $24.00 - $27.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Blue Bell,PA.

Application Deadline

This position is anticipated to close on Nov 17, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.