Administrative Coordinator 4

About This Job

Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction. This position provides complex administrative support for the Southeast- Louisiana Flood Protection Authority- East's Human Resources department. The incumbent reports to the Human Resources Director and assists the Director with managing the daily operations of the HR office. This position also supports the work of the (I) HR Supervisor, (1) HR Analyst, (2) HR Specialists, and (1) Training and Development Specialist. An ideal candidate should possess the following competencies : Communicating effectively : The ability to relay information correctly and appropriately to connect people and ideas. Following policies and procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Making accurate judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Acting with ethics and integrity : The ability to be consistent, honest, and a trustworthy steward of State resources. Demonstrating initiative : The ability to assess information and take action independently to help the organization achieve its goals. Displaying professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization. Focusing on customers : The ability to serve the needs of those who support and / or rely on the services provided. Managing projects : The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. Thinking critically : The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Thinking strategically : The ability to generate insights and identify opportunities for future growth of the organization.

Minimum Qualifications

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties :

• Generates time and attendance reports from Payroll / HR system to identify anomalies in attendance so that the HR Specialist can determine if absences should be protected by FMLA
• Assists current employees with licensing renewal processes, such as annual CDL physical renewals; sends requests to the outside medical facility, schedules the appointment for the employee with the medical facility, files result in personnel files and sends updated information to the designee in the Finance department for recording
• Coordinates travel and attendance for HR staff's attendance at seminars, conferences, training etc.; prepares registration with credit card payment, adds information to staff calendar, sends invoice and payment confirmation to the Finance department designee
• Coordinate New Hire training schedule. Contact each new employee and their supervisor to schedule training sessions. Ensure the schedule accommodates both employee and supervisor availability.
• Monitor training progress and follow up with employees who have not completed or missed any sessions. Reschedule incomplete or missed training sessions as necessary to ensure compliance
• Assists HR Director or HR staff with special events, including employee recognition events by securing needed materials and supplies, preparing agendas or programs, etc.

Position-Specific Details :

Appointment Type : Probational

Career Progression : This position does not participate in a Career Progression Group (CPG).

Work Schedule : This is a full-time position (40-hour work week); it offers a flexible work schedule.

Compensation : The salary offered will be determined based on qualifications and experience. Full-time employees are eligible for a comprehensive benefits package, including participation in the state's retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays, and paid annual and sick leave.