Administrative Assistant - Registry

Job Summary

Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine / standardized or recurring duties.

Typical Classification Essential Duties :

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and paying invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements to Perform Work :

Knowledge, Skills and Abilities :

Physical Demands :

The work is sedentary requires exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

Work Environment :

Work is performed in a relatively safe, secure, and stable work environment.